MINUTES OF MEETING BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Bartram Park Community Development District was held on Wednesday, July 24, 2024 at 11:00 a.m. at the offices of England-Thims & Miller, Inc, 14775 Old St. Augustine Road, Jacksonville, Florida. Present and constituting a quorum were: James Griffith Chairman Trisston Brown Vice Chairman Joan Nero Supervisor Larry Lokey Supervisor Lynda Learn Supervisor Also present were: Jim Oliver District Manager Wes Haber by phone District Counsel FIRST ORDER OF BUSINESS Roll Call Mr. Oliver called the meeting to order at 11:00 a.m. Five Board members were present constituting a quorum. SECOND ORDER OF BUSINESS Public Comment There were no public comments. FOURTH ORDER OF BUSINESS Approval of Minutes of the April 24, 2024 Meeting Mr. Oliver presented the minutes of the April 24, 2024 Board of Supervisors meeting and asked for any corrections. The Board had no corrections. Docusign Envelope ID: F179B514-802D-420F-9FDA-959D32DC0D9B July 24, 2024 Bartram Park CDD 2 On MOTION by Mr. Griffith, seconded by Mr. Brown, with all in favor, the April 24, 2024 Board of Supervisors Meeting Minutes, were approved. FIFTH ORDER OF BUSINESS Acceptance of Fiscal Year 2023 Audit Report Mr. Oliver noted the CDD is a unit of government therefore is required to conduct an audit each year. The audit was performed by Grau & Associates and is a clean audit. It has been provided to the auditor general. On MOTION by Mr. Brown, seconded by Mr. Griffith, with all in favor, the Acceptance of Fiscal Year 2023 Audit Report, was approved. SIXTH ORDER OF BUSINESS Public Hearing A. Overview of Fiscal Year 2025 Budget Mr. Oliver stated a proposed budget was approved at the April meeting. There is no increase in assessments so it remains at $33.75 for the year. The budget can’t be increased at this point. He asked for a motion to open the public hearing. On MOTION by Mr. Griffith, seconded by Ms. Nero, with all in favor, Opening the Public Hearing, was approved. B. Public Hearing Mr. Oliver noted the public hearing is open and asked for any public comment regarding the budget. Hearing no comments. He asked for a motion to close the public hearing. On MOTION by Mr. Griffith, seconded by Ms. Nero, with all in favor, Closing the Public Hearing, was approved. C. Consideration of Resolution 2024-04, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2025 Mr. Oliver asked for a motion to adopt Resolution 2024-04. Docusign Envelope ID: F179B514-802D-420F-9FDA-959D32DC0D9B July 24, 2024 Bartram Park CDD 3 On MOTION by Mr. Griffith, seconded by Ms. Nero, with all in favor, Resolution 2024-04, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2025, was approved. D. Consideration of Resolution 2024-05, Imposing Special Assessments and Certifying an Assessment Roll Mr. Oliver stated this assessment roll will be provided to the Duval County tax collector by the July 31st deadline imposed. The assessments will be a line item and the property tax bills will go out November 1st. He asked for a motion to adopt Resolution 2024-05. On MOTION by Mr. Griffith, seconded by Ms. Nero, with all in favor, Resolution 2024-05, Imposing Special Assessments and Certifying an Assessment Roll, was approved. SEVENTH ORDER OF BUSINESS Other Business Mr. Oliver stated that he had no other business. EIGHTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. Brown had nothing to report but would take any questions for Wes if there are any. B. Engineer Mr. Oliver noted they are without an engineer right now. Matt resigned. With the Boards direction they will issue the engineering RFQ and get qualifications for engineering firms to serve as District Engineer. He asked for a motion for the District to issue an RFQ for engineering services. On MOTION by Mr. Brown, seconded by Ms. Nero, with all in favor, the RFQ for Engineering Services, was approved. C. Manager 1. Report on the Number of Registered Voters (6,034) Mr. Oliver noted a letter from the Supervisor of Elections states there are now 6,034 registered voters living in Bartram Park CDD. The Board discussed when paving of the last part of the South end is going to take place. Mr. Oliver will follow up with the City of Jacksonville. Docusign Envelope ID: F179B514-802D-420F-9FDA-959D32DC0D9B July 24, 2024 Bartram Park CDD 4 2. Discussion of Fiscal Year 2025 Meeting Schedule Mr. Oliver stated the meeting schedule is the same quarterly schedule in the same location. The meeting dates include October 23, 2024, January 22, 2025, April 23, 2025 and July 23, 2025. On MOTION by Mr. Brown, seconded by Mr. Griffith, with all in favor, the Fiscal Year 2025 Meeting Schedule, was approved. THIRD ORDER OF BUSINESS Organizational Matters A. Acceptance of Resignation from Supervisor Donald Smith Mr. Oliver asked for a motion to accept Donald Smiths resignation. On MOTION by Mr. Brown, seconded by Mr. Griffith, with all in favor, the Resignation of Donald Smith, was approved. B. Appointment of New Supervisor to Fill Unexpired Term of Office (11/2026) Mr. Oliver asked for any nominations to fill seat #2 vacated by Pat Evert. Mr. Griffith nominated Lynda Learn. On MOTION by Mr. Griffith, seconded by Ms. Nero, with all in favor, the Appointment of Lynda Learn to Seat #2, was approved. Mr. Oliver asked for any nominations to fill seat #4 vacated by Don Smith. Mr. Griffith nominated Larry Lokey. On MOTION by Mr. Griffith, seconded by Ms. Nero, with all in favor, the Appointment of Larry Lokey to Seat #4, was approved. C. Oath of Office for Newly Appointed Supervisor Mr. Oliver administered the Oath of Office to Lynda Learn and Larry Lokey. He reviewed Sunshine Law, Public Records Law, and Ethics Law. D. Election of Officers, Resolution 2024-02 *This item was taken out of order. Docusign Envelope ID: F179B514-802D-420F-9FDA-959D32DC0D9B July 24, 2024 Bartram Park CDD 5 NINTH ORDER OF BUSINESS Audience Comments Mr. Oliver stated there are no members of the public present today. TENTH ORDER OF BUSINESS Supervisor’s Requests Mr. Brown asked about raising compensation for Supervisors given the requirement of more continued education and Ethics training. Mr. Oliver noted Chapter 190 sets Supervisor pay and it is $200 per meeting up to a maximum of $4,800 per year that would be for 24 meetings. District Counsel is not aware of any changes but will review. Mr. Griffith asked how to propose this to the lobbyists to propose an increase to the Statute. It is a little outdated given all the new educational or CLE requirements that Board members have and seems prudent to look at it again. Mr. Brown (DC) reviewed how this could get proposed and noted he will mention it to Wes Haber. A Board member asked when Racetrack is going to be finished, the second roadway. Mr. Oliver will look into that. ELEVENTH ORDER OF BUSINESS Financial Reports A. Balance Sheet and Statement of Revenues & Expenditures for the Period Ending June 30, 2024 Mr. Oliver presented the financials through June 30th. No unusual variances. B. Assessment Receipt Schedules Mr. Oliver stated the District is fully collected for FY24. C. Approval of Check Register Mr. Oliver presented the check register and noted it is in the agenda packet for review. On MOTION by Mr. Brown, seconded by Mr. Griffith, with all in favor, the Check Register, was approved. Docusign Envelope ID: F179B514-802D-420F-9FDA-959D32DC0D9B July 24, 2024 Bartram Park CDD 6 TWELFTH ORDER OF BUSINESS Next Scheduled Meeting – To Be Determined at 11:00 a.m. @ England-Thims & Miller Mr. Oliver stated the next meeting will be October 23, 2024 at 11:00 at Bartram Springs Amenity Center at 14530 East Cherry Lake Dr., Jacksonville, Florida. THIRTEENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Griffith, seconded by Ms. Nero, with all in favor, the Meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman Docusign Envelope ID: F179B514-802D-420F-9FDA-959D32DC0D9B