MINUTES OF MEETING 
BARTRAM PARK 
COMMUNITY DEVELOPMENT DISTRICT 
The regular meeting of the Board of Supervisors of the Bartram Park Community 
Development District was held on Wednesday, January 25, 2023 at 11:00 a.m. at the Bartram 
Springs Amenity Center at 14530 East Cherry Lake Dr., Jacksonville, Florida. 
Present and constituting a quorum were: 
James Griffith Chairman 
Trisston Brown Vice Chairman 
Don Smith Assistant Secretary 
Patricia Evert Assistant Secretary 
Also present were: 
Jim Oliver District Manager, GMS 
Wes Haber by phone District Counsel 
FIRST ORDER OF BUSINESS Roll Call 
Mr. Oliver called the meeting to order. There were four members of the Board present at 
the meeting constituting a quorum. 
SECOND ORDER OF BUSINESS Public Comment 
There were no members of the public present. 
THIRD ORDER OF BUSINESS Approval of Minutes of the October 26, 2022 
Meeting 
Mr. Oliver presented the minutes of the October 26, 2022 Board of Supervisors meeting. 
He asked if there were any corrections to the minutes. 
Mr. Griffith stated that in the sixth order of business, in paragraphs 3 and 4, the minutes 
needed to be corrected to say that Mr. Griffith was the one speaking as opposed to Mr. Brown. 
DocuSign Envelope ID: 6CF6F44A-541E-4C57-9C82-066949816857

January 25, 2023 Bartram Park CDD 
2 
On MOTION by Ms. Evert, seconded by Mr. Griffith, with all in 
favor, the October 26, 2022, 2022 Board of Supervisors Meeting 
Minutes, were approved. 
FOURTH ORDER OF BUSINESS Organizational Matters 
A. Consideration of Supervisors to Fill Seat 2 & 4 Vacancies 
Mr. Oliver noted that Mr. Smith and Ms. Evert had not qualified during the June qualifying 
period, therefore they needed to get through the general election before they could fill the 
vacancies. He added that the Board had the ability to fill the vacancies if they chose. 
Mr. Brown nominated Mr. Smith and Ms. Evert to fill the Seat 2 & 4 vacancies. Mr. Oliver 
asked for a motion to approve. 
On MOTION by Mr. Brown, seconded by Mr. Griffith, with all in 
favor, Appointing Supervisors Don Smith and Pat Evert to Fill Seat 
2 & 4 Vacancies, was approved. 
B. Oath of Office for Newly Appointed Supervisors 
Mr. Oliver presented the oath of office to Mr. Smith and Ms. Evert, and they were sworn 
in. 
C. Consideration of Resolution 2023-02, Election of Officers 
Mr. Oliver noted that Mr. Brown had been serving as Chairman, Mr. Griffith as Vice Chair, 
and the other Supervisors as Assistant Secretaries, as well as staff at Mr. Oliver’s office serving as 
Assistant Secretary, Assistant Treasurer, and Mr. Oliver himself as the Secretary and Treasurer. 
The Board decided to appoint Mr. Griffith as the Chairman and Mr. Brown as Vice Chair, with the 
remaining Supervisors and staff left as is. 
On MOTION by Ms. Evert, seconded by Mr. Smith, with all in 
favor, Resolution 2023-02, Election of Officers, with Mr. Griffith as 
Chair, Mr. Brown as Vice Chair, and Ms. Evert and Mr. Smith as 
Assistant Secretaries, was approved. 
DocuSign Envelope ID: 6CF6F44A-541E-4C57-9C82-066949816857

January 25, 2023 Bartram Park CDD 
3 
FIFTH ORDER OF BUSINESS Consideration of Records Retention Policy, 
Resolution 2023-03 
Mr. Haber presented the resolution, noting that it updated the prior records retention policy 
to address two issues that the prior resolution did not address, including electronic records and 
transitory records and whether or not they needed to be retained. He added that the resolution 
stated that electronic copies of documents would serve as the formal record of the District, as well 
as to provide that when transitory messages no longer served the District, they did not need to be 
retained. He stated that the Board had two options, one being that the District could keep 
documents until they were otherwise able to be disposed of. The second option was for the District 
to keep all of the records regardless of the guidelines, with the understanding that, in the future, 
they could delete certain records if wanted. The Board chose the second option, and Mr. Oliver 
asked for a motion to approve. 
On MOTION by Mr. Brown, seconded by Mr. Griffith, with all in 
favor, the Records Retention Policy, Resolution 2023-03 Option 2, 
was approved. 
SIXTH ORDER OF BUSINESS Other Business 
Mr. Oliver noted that Shelby was the recording secretary for the District and was currently 
on maternity leave but would be returning on February 6th. 
SEVENTH ORDER OF BUSINESS Staff Reports 
A. Attorney 
Mr. Haber updated the Board, noting that the legislative session had started in Tallahassee 
where a bill that was trying to put training requirements on CDD Board members, was in the 
process of being passed or not passed. He added that if it did end up passing, he would inform the 
Board of what they would need to do to comply with the requirements. There was also different 
legislation regarding property insurance that passed in a special session. He added that the goal of 
it was to try and prevent the increase in insurance rates. The last legislation that he discussed 
regarded attorney’s fees, where if the District sued an insurance company, each party was required 
to pay their own fees in order to have less liability on the insurance company. 
DocuSign Envelope ID: 6CF6F44A-541E-4C57-9C82-066949816857

January 25, 2023 Bartram Park CDD 
4 
B. Engineer 
There being none, the next item followed. 
C. Manager 
Mr. Oliver noted that they would start the budget process at the April meeting, in which 
Mr. Oliver would bring a proposed budget to the Board and they would discuss and approve it 
before setting a hearing date. 
EIGHTH ORDER OF BUSINESS Audience Comments 
There being none, the next item followed. 
NINTH ORDER OF BUSINESS Supervisor’s Requests 
Mr. Brown noted that the city had posted the requested “no parking” signs north of the fire 
station. 
TENTH ORDER OF BUSINESS Financial Reports 
A. Balance Sheet and Statement of Revenues & Expenditures for the Period Ending 
December 31, 2022 
Mr. Oliver noted the financial reports are available in the agenda package and they are 
through December 31, 2022. 
B. Assessment Receipt Schedules 
Mr. Oliver noted that the District was 95% collected on the assessment receipt schedules. 
C. Approval of Check Register 
Mr. Oliver stated the check register is included in the agenda package and he was looking 
for a motion of approval. He discussed the checks included in the summary. 
On MOTION by Mr. Smith, seconded by Mr. Brown, with all in 
favor, the Financial Reports, were approved. 
DocuSign Envelope ID: 6CF6F44A-541E-4C57-9C82-066949816857

January 25, 2023 Bartram Park CDD 
5 
ELEVENTH ORDER OF BUSINESS Next Scheduled Meeting – April 26, 2023 @ 
11:00 a.m. at the Bartram Springs Amenity 
Center, 14530 East Cherry Lake Dr., 
Jacksonville, Florida 32258 
Mr. Oliver stated the next scheduled meeting was to be on April 26, 2023 at 11:00 a.m. at 
the same location. 
TWELFTH ORDER OF BUSINESS Adjournment 
On MOTION by Mr. Griffith, seconded by Ms. Evert, with all in 
favor the Meeting was adjourned. 
Secretary/Assistant Secretary Chairman/Vice Chairman 
DocuSign Envelope ID: 6CF6F44A-541E-4C57-9C82-066949816857