MINUTES OF MEETING BARTRAM PARK
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Bartram Park Community Development District was held on Wednesday, July 28, 2021 at 11:00 a.m. at the Bartram Springs Amenity Center at 14530 East Cherry Lake Dr., Jacksonville, Florida.

Present and constituting a quorum were:

James Griffith Joan Nero Patricia Evert Don Smith

Vice Chairman Supervisor Supervisor Supervisor

Also present were:

Jim Oliver
Wes Haber by phone
Matt Maggiore by phone

FIRST ORDER OF BUSINESS

District Manager District Counsel District Engineer

Roll Call

Mr. Oliver called the meeting to order. There were four members of the Board present at the meeting constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment
There were no members of the public present.

THIRD ORDER OF BUSINESS

Approval of Minutes of the April 28, 2021 Meeting

Mr. Oliver presented the April 28, 2021 meeting minutes and asked for any comments, corrections, or changes to the minutes. The Board had no changes.

On MOTION by Mr. Smith, seconded by Ms. Nero, with all in favor, tlle_Minutes of the April 28, 2021 Meeting, were approved.

FOURTH ORDER OF BUSINESS	Presentation ofFY2020 Financial Audit
Mr. Oliver stated that there was a copy of the audit in the agenda packet. The audit had already been supplied to the auditor general as required by Florida statutes. Mr. Oliver reviewed the audit for the Board and noted that it was a clean audit.

On MOTION by Ms. Nero, seconded by Ms. Eve1t, with all in favor, Fiscal Year 2020 Financial Audit, was ap~p_ro_v_e_d_. 	_

FIFTH ORDER OF BUSINESS	Public Hearing
Mr. Oliver stated that the proposed budget was approved at the previous meeting. He noted that the 2022 budget is not much different from the 2021 budget. He stated there were no changes in assessments. He offered to answer any questions the Board had about the budget. Hearing none,

On MOTION by Ms. Evert, seconded by Mr. Smith, with all in favor, the Openin_g_()fthe Public Hearing, was approved.

On MOTION by Mr. Smith, seconded by Ms. Nero, with all in favor, the Closing of the Public Hearing, was approved.

Consideration of Resolution 2021-03, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2022
Mr. Haber explained that Resolution 2021-03 formally adopts and finalizes the budget for 2022. He offered to answer any questions from the Board about the resolution. Hearing none,

On MOTION by Mr. Griffith, seconded by Mr. Smith, with all in favor, Resolution 2021-03 Relating to Annual Appropriations and Adopting tile Budget for Fiscal Year 2022, was approved.

Consideration of Resolution 2021-04, Imposing Special Assessments and Certifying an Assessment Roll
Ms. Haber stated  that this resolution is for the District to identify a method  to pay for the
line items  in the  budget, and that  is through  the  collection  of assessments.  The amount  of the

assessment for the general fund has not changed nor will the amount of the assessments for the debt service funds. This resolution formally adopts and directs the District Manager to certify those amounts to the Duvall County tax collector and that those amounts will appear on the tax bills for the various homeowners and landowners in the community to pay those assessments.

On MOTION by Ms. Evert, seconded by Mr. Smith, with all in favor, Resolution 2021-04 Imposing Special Assessments and Certifying_ an Assessment Roll, was approved.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2021-05, Election
of Officers to Add Marilee Giles as Assistant Secretary
Mr. Oliver stated that Marilee Giles is a new District Manager at GMS and electing her as Assistant Secretary would allow her to sign documents on behalf of the District, all of the other officers remained the same.

On MOTION by Mr. Griffith, seconded by Mr. Smith, with all in favor, Resolution 2021-05 Election of Officers to Add Marilee Giles as Assistant Secretary, was approved.

SEVENTH ORDER OF BUSINESS	Ratification of E-Verify Memorandum of
Understanding
Mr. Oliver asked Mr. Haber to explain this to the Board. Mr. Haber explained that earlier in 2021, a law went into effect that obligated all units of government, including CDDs, to participate in the E-Verify system. He stated that to clarify for the record, the CDD does not have any employees, because all services provided to the COD are done through independent contractor agreements. This meant that before a CDD can employ someone, they are required to use the E­ Verify system where the COD runs the potential employee's name to ensure that they meet all of the requirements to be legally employed in the country according to federal laws. There are no COD employees currently, but this ratification is ensuring that the CDD is complying with that law if they ever do have an employee.
Mr. Haber also stated that any of the independent contractors being used are also required
to acknowledge and use the E-Verify system for any employee they hire.

On MOTION by Mr. Griffith, seconded by Mr. Smith, with all in favor, the E-Verify Memorandum of Understanding, was ratified.

EIGHTH ORDER OF BUSINESS	Update	Regarding	Racetrack	Road
Improvements and TIFF
Mr. Maggiore stated that the developer is still working on the project to secure the funding. He also stated that it was his understanding that they are looking to go to the design phase concerning the fourth lane of Racetrack Road sometime later this year.
Mr. Griffith provided infonnation and stated that when heading eastbound on Racetrack Road approaching the Durbin Creek bridge on the inside lane, there is a severe dip. He has spoken with the County Commissioner and they pushed it to Public Works and it should be repaired beginning in August.

NINTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

TENTH ORDER OF BUSINESS
Attorney

Staff Reports

Mr. Haber provided an update on the legislative session that ended and stated he had two bills that impacted day to day aspects of the CDD. One was that they were considering putting continuing education requirements for Board members as there is no requirement for it at this point. He stated it did not pass. There was a bill that passed that allowed CDDs to notice public hearing or meetings using a website. Mr. Haber did not think the CDD would be able to take advantage of this new law due to the fact that they are not able to use their own website. The bill provided that you have to use a newspaper's website, which the newspaper can charge the CDD for. His other takeaway was that the law requires any unit of government taking advantage of the publication of notices on the newspaper's website that it is still publishing a notice once a week indicating that all of the rest of the notices are going to be published on the website as well and  not the newspaper. Mr. Haber stated that typically CDDs are not publishing notices every  week, so this would not make sense here. He said they are still looking at the recent changes to make sure there are not ways for the CDD to benefit from them.

Mr. Oliver asked Mr. Haber ifthere was a discussion about being able to go back to Zoom meetings for CDDs regarding quorum. Mr. Haber said that there was not discussion about it. He said at this point there was no change in quorum requirements.

Engineer
Mr. Maggiore did not have anything further to report. He offered to answer any questions from the Board.

Manager
Consideration of Proposed FY 22 Meeting Schedule
Mr. Oliver stated these dates can always be changed in the future. The listed meetings were October 27, 2021, January 26, 2022, April 27, 2022 and July 27, 2022.

On MOTION by Mr. Smith, seconded by Mr. Evert, with all in favor, the Proposed Fiscal Year 2022 Meeting Schedule, was app_roved.

Presentation of Report on Number of Registered Voters
Mr. Oliver stated that there was a letter in the agenda  packet from the county Supervisor of Elections and it stated there are 5,907 registered voters living in Bartram Park.

ELEVENTH ORDER OF BUSINESS	Andience Comments
There being none, the next item followed.

TWELTH ORDER OF BUSINESS	Supervisor's Requests
There being none, the next item followed.

THIRTEENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet and Statement of Revenues & Expenditures for the Period Ending June 30,2021
Mr. Oliver noted the financial reports are available in the agenda package and they are
through June 30, 2021. The Board had no questions.

Assessment Receipt Schedules
Mr. Oliver noted that the District is fully collected on assessments for Fiscal Year 2021.

Approval of Check Register
Mr. Oliver stated the check register is included in the agenda package and he was looking for a motion of approval.

On MOTION by Mr. Griffith, seconded by Ms. Evert, with all in favor, the Check Register, was approved.

FOURTEENTH ORDER OF BUSINESS	Next Scheduled Meeting- October 27, 2021 @
11:00 a.m. at TBD
Mr. Oliver stated the next scheduled meeting is October 27th at 11:00 a.m.

On MOTION by Ms. Evert, seconded by Mr. Griffith, with all in favor the Meeting was adjourned.

FIFTEENTH ORDER OF BUSINESS	Adjournment

Chairman fViee Chairman