BARTRAM PARK
Community Development District January 22, 2020

Bartram Park
Community Development District
475 West Town Place, Suite 114, St. Augustine, FL 32092
Phone: 904-940-5850 - Fax: 904-940-5899

January 14, 2020 Board of Supervisors
Bartram Park Community Development District

Dear Board Members:

The meeting of the Board of Supervisors of the Bartram Park Community Development District will be held Wednesday, January 22, 2020 at 11:00 a.m. at the offices of England-Thims and Miller, Inc., 14775 Old St. Augustine Road, Jacksonville Florida. Following is the advance agenda for this meeting:

Roll Call
Public Comment
Approval of Minutes of the October 23, 2019 Meeting
Consideration of Resolution 2020-02, Adopting an Internal Controls Policy Consistent with Section 218.33, Florida Statutes
Consideration of Resolution 2020-03, Setting Public Hearing and Authorization to Publish Notice of Hearing for Purpose of Adopting Amended and Restated Rules of Procedure
Other Business
Staff Reports
Attorney
Engineer
Manager - Presentation of Corrected Letter from Supervisor of Elections Office on the Number of Registered Voters
Audience Comments
Supervisor's Requests
Financial Reports
Balance Sheet and Statement of Revenues & Expenditures for the Period Ending December 31, 2019
Assessment Receipt Schedules
Approval of Check Register
Next Scheduled Meeting - April 22, 2020 @ 11:00 a.m. at the Office of England, Thims & Miller located at 14775 Old St. Augustine Road, Jacksonville, Florida 32258
Adjournment

The third order of business is the approval of October 23, 2019 minutes. A copy of the minutes is enclosed for your review.

The fourth order of business is the consideration of resolution 2020-02, adopting an internal controls policy consistent with section 218.33, Florida Statutes. A copy of the resolution is enclosed for your review.

The fifth order of business is the consideration of resolution 2020-03, setting a public hearing and authorization to publish notice of hearing for purpose of adopting amended and restated rules of procedure. A copy of the resolution is enclosed for your review.

Listed under financial repmis is the balance sheet and statement of revenues & expenditures, assessment receipt schedules, and the check register for your review.

We look forward to seeing you at the special meeting. In the meantime, if you have any questions, please do not hesitate to call us at (904) 940-5850.

Sincerely,

James Oliver Manager

Cc: Wes Haber Matt Maggiore Darrin Mossing

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AGENDA

Bartram Park
Community Development District
Agenda

Wednesday January 22, 2020
11:00 a.m.

England Thims & Miller 14775 Old St. Augustine Road Jacksonville, Florida 32258 bartramparkcdd.com
Call In # 1-800-264-8432 Code 768004

Roll Call

Public Comment

Approval of Minutes of the October 23, 2019 Meeting

Consideration of Resolution 2020-02, Adopting an Internal Controls Policy Consistent with Section 218.33, Florida Statutes

Consideration of Resolution 2020-03, Setting Public Hearing and Authorization to Publish Notice of Hearing for Purpose of Adopting Amended and Restated Rules of Procedure

Other Business

Staff Reports
Attorney

Engineer

Manager - Presentation of Corrected Letter from Supervisor of Elections Office on the Number of Registered Voters

Audience Comments

Supervisor's Requests

Financial Reports
Balance Sheet and Statement of Revenues & Expenditures for the Period Ending December 31, 2019

Assessment Receipt Schedules

Approval of Check Register

Next Scheduled Meeting - April 22, 2020 @ 11:00 a.m. at the Office of England, Thims & Miller located at 14775 Old St. Augustine Road, Jacksonville, Florida 32258

Adjournment

MINUTES

MINUTES OF MEETING
BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Bartram Park Community Development District was held on Wednesday, October 23, 2019 at 11:00 a.m. at the Offices of England-Thims & Miller, Inc. 14775 Old St. Augustine Road, Jacksonville, Florida 32258.

Present and constituting a quorum were:

Trisston "Tim" Brown James Griffith
Joan Nero Patricia Evert Don Smith
Also present were: Jim Oliver
Lauren Gentry

FIRST ORDER OF BUSINESS

Chairman
Vice Chairman Supervisor Supervisor Supervisor

District Manager
District Counsel (by phone)

Roll Call

Mr. Oliver called the meeting to order at 11:00 a.m.

SECOND ORDER OF BUSINESS	Public Comment
There were no members of the public in attendance.

THIRD ORDER OF BUSINESS	Approval of Minutes of the July 24, 2019
Meeting
Mr. Oliver stated included in your agenda package is a copy of the minutes of the July 24, 2019 meeting. Are there any additions, c01Tections or deletions?

On MOTION by Mr. Smith seconded by Ms. Evert with all in favor the Minutes of the July 24, 2019 Meeting were approved.

FOURTH ORDER OF BUSINESS	Acceptance	of	FY19	Audit	Engagement
Letter with Grau & Associates
Mr. Oliver stated included in your agenda package is the Fiscal Year 2019 audit engagement letter with Grau & Associates. You all chose Grau & Associates to perform your audit through the RFP process.

October 23, 2019	Bartram Park CDD

On MOTION by Ms. Evert seconded by Mr. Smith with all in favor the FYI 9 Audit Engagement Letter with Grau & Associates was accepted.

FIFTH ORDER OF BUSINESS	Consideration of Resolution 2020-01, FY19
Budget Amendment
Mr. Oliver stated included in your agenda package is a copy of Resolution 2020-01, which is for a budget amendment for Fiscal Year 2019. We budgeted $10,000 for operating reserves but we actually expended $43,000 for the purchase of traffic signs along Bartram Park Boulevard.

On MOTION by Mr. Griffith seconded by Ms. Nero with all in favor Resolution 2020-01 Fiscal Year 2019 Budget Amendment was approved.

SIXTH ORDER OF BUSINESS	Update of Speed Radar Signs
Mr. Oliver stated the speed radar signs are up and functioning.  Matt Maggiore and I had  a discussion with the Chairman, and he noted they don't have the speed limit  signs on them.  Matt took a look at that and he contacted the vendor requesting a quote for speed limit signs.
Mr. Brown stated there is a speed detector and then maybe 100 yards away there is a speed limit sign, so maybe they could relocate one of the speed limit signs.  They  could take it off of its individual pole and place it on the pole with the radar. I do know the space of the speed limit signs are regulated by the Department of Transportation.
Ms. Evert stated it might be possible to add a third sign. I would like to request getting a patrol car out there every so often and start handing out tickets.
Mr. Brown stated there is a new traffic light going in by the new Publix.

SEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Gentry stated our office has been tracking the changes legislature made in the last legislative session. We have been undertaking a large project to revamp all  of our  District's  rules of procedure. This District's rules of procedure we last updated around 2013 or 2014. The changes won't make a lot of difference in the day to day operation of your District, but it is just

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October 23, 2019	Bartram Park CDD

to make sure we are staying up to date with all of the statutory changes. There were some changes to the composition of the audit selection committee. We want to make sure we reflect  the changes. There were some changes that we are suggesting helping make the  ADA compliance a little more cost effective for our Districts. At your next meeting you will probably see this item on your agenda. We will need to go through rulemaking procedures.  The board  will set a hearing on the rules and we will advertise the hearing and then you will formally adopt them.

Engineer
There being none, the next item followed.

Manager
There being none, the next item followed.

NINTH ORDER OF BUSINESS	Audience Comments I Supervisor's Requests
Ms. Evert stated on Facebook there is a Bartram Park community page. I find that the public is incredibly uniformed about what a CDD is. Are we allowed to offer a question and answer on our website? Am I allowed to tell people to go to the CDD website?
Ms. Gentry responded it is a problem that we see at a lot of Districts with  residents. There is some information on our website already. The content of your website  is something your District Manager manages. As far as the Facebook communications, we have to make sure we are preserving any communication on Facebook. We typically recommend that supervisors refrain from discussing any District business on Facebook and on social media, in general.
Ms. Evert stated I have looked at our website and all it does is quote what a CDD is. Are we permitted to have a public meeting to discuss what a CDD is?
Mr. Oliver responded we could certainly setup a workshop if there is a hunger for that. I will say that we field phone calls in our office when there are questions about Bartram Park CDD. I have no problem with a generic response without getting into a dialogue on Facebook to say to please visit Bartramparkcdd.com or contact the District Manager's office.
Ms. Evert asked could we talk to the newspaper about running a down to earth column about what CDDs really are?

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October 23, 2019	Bartram Park CDD

Mr. Griffith responded how about we go back to the HOA and ask if they have hosted a website because I haven't seen one yet. We could have them build the site to put all of that information in.
Ms. Evert stated that would be great.
Mr. Brown asked is there any kind of link on the CDD page that would direct individuals to the HOA page or a phone number?
Mr. Oliver responded we will coordinate with the Master HOA. Ms. Evert asked is the report of 982 registered voters correct?
Mr. Oliver responded I will check the supervisor of elections letter when I get back to the
office.

TENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet and Statement of Revenues & Expenditures for the Period Ending September 30, 2019
Mr. Oliver stated included in your agenda package is a copy of the balance sheet ending September 30, 2019.

Assessment Receipt Schedules
Mr. Oliver stated included in your agenda package is a copy of the assessment receipts schedule.

Approval of Check Register
Mr. Oliver stated inclnded in your agenda package is a copy of the check register.

On MOTION by Mr. Brown seconded by Mr. Smith with all in favor the Check Register was approved.

ELEVENTH ORDER OF BUSINESS	Next Scheduled Meeting - January 22, 2020
@ 11:00 a.m. at the Offices of England, Thims & Miller located at 14775 Old St. Augustine Road, Jacksonville, Florida 32258

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October 23, 2019	Bartram Park CDD

Mr. Oliver stated the next scheduled meeting is January 22, 2020 at 11:00 a.m. at this location.

TWELFTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Griffith seconded by Ms. Nero with all in favor the Meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman

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FOURTH ORDER OF BUSINESS

RESOLUTION 2020-02

A RESOLUTION BY THE BOARD OF SUPERVISORS OF THE BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT ADOPTING AN INTERNAL CONTROLS POLICY CONSISTENT WITH SECTION 218.33, FLORIDA STATUTES; PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Bartram Park Community Development District (the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Duval County, Florida; and

WHEREAS, consistent with Section 218.33, Florida Statutes, the District is statutorily required to establish and maintain internal controls designed to prevent and detect fraud, waste, and abuse as defined in Section 11.45(1), Florida Statutes; promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices; support economical and efficient operations; ensure reliability of financial records and reports; and safeguard assets; and

WHEREAS, to demonstrate compliance with Section 218.33, Florida Statutes, the District desires to adopt by resolution the Internal Controls Policy attached hereto as Exhibit A.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The attached Internal Controls Policy attached hereto as Exhibit A is hereby adopted pursuant to this Resolution.

SECTION 2. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 3. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED THIS 22ND DAY OF JANUARY, 2020.

ATTEST:	BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman, Board of Supervisors

EXHIBIT "A"

BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT INTERNAL CONTROLS POLICY

Purpose.

The purpose of this internal controls policy is to establish and maintain internal controls for the Bartram Park Community Development District.

Consistent with Section 218.33(3), Florida Statutes, the internal controls adopted herein are designed to:

Prevent and detect Fraud, Waste, and Abuse (as hereinafter defined).

Promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.

Support economical and efficient operations.

Ensure reliability of financial records and reports.

Safeguard Assets (as hereinafter defined).

Definitions.

"Abuse" means behavior that is deficient or improper when compared with behavior that a prudent person would consider a reasonable and necessary operational practice given the facts and circumstances. The term includes the misuse of authority or position for personal gain.

"Assets" means District assets such as cash or other financial resources, supplies, inventories, equipment and other fixed assets, real property, intellectual property, or data.

"Auditor" means the independent auditor (and its employees) retained by the District to perform the annual audit required by state law.

"Board" means the Board of Supervisors for the District.

"District Management" means (i) the independent contractor (and its employees) retained by the District to provide professional district management services to the District and (ii) any other independent contractor (and its employees) separately retained by the District to provide amenity management services, provided said services include a responsibility to safeguard and protect Assets.

"Fraud" means obtaining something of value through willful misrepresentation, including, but not limited to, intentional misstatements or intentional omissions of amounts or disclosures in financial statements to deceive users of financial statements, theft of an entity's assets, bribery, or the use of one's position for personal enrichment through the deliberate misuse or misapplication of an organization's resources.

"Internal Controls" means systems and procedures designed to prevent and detect fraud, waste, and abuse; promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices; support economical and efficient operations; ensure reliability of financial records and reports; and safeguard assets.

"Risk" means anything that could negatively impact the District's ability to meet its goals and objectives. The term includes strategic, financial, regulatory, reputational, and operational risks.

"Waste" means the act of using or expending resources unreasonably, carelessly, extravagantly, or for no useful purpose.

Control Environment.

Ethical and Honest Behavior.

District Management is responsible for maintaining a work environment that promotes ethical and honest behavior on the part of all employees, contractors, vendors and others.

Managers at all levels must behave ethically and communicate to employees and others that they are expected to behave ethically.

Managers must demonstrate through words and actions that unethical behavior will not he tolerated.

Risk Assessment.

Risk Assessment. District Management is responsible for assessing Risk to the District. District Management's Risk assessments shall include, but not be limited to:

Identifying potential hazards.

Evaluating the likelihood and extent of harm.

Developing cost-justified precautions and implementing those precautions.

Documenting the Risk assessment process and its findings.

Control Activities.

Minimum Internal Controls. The District hereby establishes the following minimum Internal Controls to prevent and detect Fraud, Waste, and Abuse:

Preventive controls designed to forestall errors or irregularities and thereby avoid the cost of corrections. Preventive control activities shall include, but not be limited to, the following:

Identifying	and   segregating	incompatible	duties   and/or	implementing mitigating controls.

Performing accounting functions in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.

Requiring proper authorizations to access and/or modify accounting software.

Implementing computerized accounting techniques (e.g. to help identify coding errors, avoid duplicate invoices, etc.).

Maintaining a schedule of the District's material fixed Assets.

Maintaining physical control over the District's material and vulnerable Assets (e.g. lock and key, computer passwords, network firewalls, etc.).

Retaining and restricting access to sensitive documents.

Performing regular electronic data backups.

Detective controls designed to measure the effectiveness of preventive controls and to detect errors or irregularities when they occur. Detective control activities shall include, but not be limited to, the following:

Preparing financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.

Reviewing financial statements and investigating any material variances between budgeted expenses and actual expenses.

Establishing and implementing periodic reconciliations of bank, trust, and petty cash accounts.

Establishing an internal protocol for reporting and investigating known or suspected acts of Fraud, Waste, or Abuse.

Engaging in periodic physical inventory counts and compansons with inventory records.

Monitoring all ACH (electronic) transactions and the sequencing of checks.

Implementation. District Management shall implement the minimum Internal Controls described herein. District Management may also implement additional Internal Controls that it deems advisable or appropriate for the District. The specific ways District Management implements these minimum Internal Controls shall be consistent with Generally Accepted Accounting Principles (GAAP) and otherwise conform to Governmental Accounting Standards Board (GASB) and American Institute of Certified Public Accountants (AICPA) standards and norms.

Information and Communication.

Information and Conununication. District Management shall conununicate to its employees (needing to know) information relevant to the Internal Controls, including but not limited to any changes to the Internal Controls and/or changes to laws, rules, contracts, grant agreements, and best practices.

Training. District Management shall regularly train its employees (needing the training) in connection with the Internal Controls described herein and promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.

Monitoring Activities.

Internal Reviews. District Management shall internally review the District's Internal Controls at least once per year. In connection with this internal review, District Management shall:

Review its operational processes.

Consider the potential risk of Fraud, Waste, or Abuse inherent m each process.

Identify the controls included in the process, or controls that could be included, that would result in a reduction in the inherent risk.

Assess whether there are Internal Controls that need to be improved or added to the process under consideration.

Implement new controls or improve existing controls that are determined to be the most efficient and effective for decreasing the risk of Fraud, Waste or Abuse.

Train its employees on implemented new controls or improvements to existing controls.

External Audits and Other Reviews. Audits and other reviews may be performed on various components of the District's Internal Controls by the Auditor consistent with Government Auditing Standards (GAS). Audits may identify material deficiencies in the Internal Controls and make recommendations to improve them. District Management shall communicate and cooperate with the Board and the Auditor regarding the potential implementation of Auditor recommendations.

Specific Authority: §§ 190.011(5), 218.33(3), Florida Statutes
Effective date: January 22, 2020

FIFTH ORDER OF BUSINESS

RESOLUTION 2020-03

A RESOLUTION OF THE JJOARD OF SUPERVISORS OF THE BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OF SUCH HEARING FOR THE PURPOSE OF ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Bartram Park Community Development District (the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Duval County, Florida; and

WHEREAS, the District's Board of Supervisors (the "Board") is authorized by Section 190.011(5), Florida Statutes, to adopt rules and orders pursuant to Chapter 120, Florida Statutes; and

WHEREAS, the Board has previously adopted Rules of Procedure to govern the administration of the District; and

WHEREAS, to provide for efficient and effective District operations and to maintain compliance with recent changes to Florida law, the Board of Supervisors finds that it is in the best interests of the District to adopt an Amended and Restated Rules of Procedure.

NOW,	THEREFORE,	BE	IT SUPERVISORS	OF		THE DEVELOPMENT DISTRICT:

RESOLVED	BY	THE		BOARD	OF BARTRAM		PARK	COMMUNITY

SECTION 1. A Public Hearing will be held to adopt Amended and Restated Rules of Procedure on April 22, 2020, at 11:00 a.m., at the offices of England-Thims & Miller, Inc. 14775 Old St. Augustine Road, Jacksonville, Florida 32258.

SECTION 2.	The District Secretary is directed to publish notice of the hearing in accordance with Section 120.54, Florida Statutes.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 22 day of January, 2020.

ATTEST:	BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT

Secretary	Chairman, Board of Supervisors

Hor1pinq Green & San1s

MEMORANDUM

TO:

FROM: RE: DATE:

Bartram Park Community Development District Board of Supervisors

Wes Haber

Updated Provisions of the District's Rules of Procedure December 20, 2020

Please find attached to this memorandum an updated version of the Bartram  Park Community Development District's (the "District's") Rules of Procedure (the "Rules"). Several substantive revisions were made to maintain consistency between the Rules and the current Florida Statutes, including changes implemented in the most recent legislative session, as well as  to facilitate greater efficiency in the operation of the District. An explanation  of each material change to the Rules is provided below. Minor formatting changes and edits are not discussed. Should you have any questions regarding the revisions to the Rules, please do not hesitate to contact me via e­ mail at WesH@hgslaw.com or via phone at 850-222-7500.

Costs Associated With Public Records Requests

Language was added to Rule 1.2(4) to reflect statutory language regarding calculation of special charges for responding to certain public records requests, and to state that the District is under no duty to produce requested records if the requester has not paid the required costs or has outstanding charges. The language will help minimize expenses incurred by the District in responding to public records requests.

Financial Disclosure Coordination

Rule 1.2(7) was added to maintain consistency with legislation that was passed during the 2019 legislative session. The rule designates the Secretary as the District's Financial Disclosure Coordinator (the "Coordinator") (unless the District designates otherwise by resolution)  and  requires the Coordinator to create, maintain, and update certain records and provide them to the Florida Commission on Ethics by certain deadlines. Each Supervisor or other Reporting Individual must notify the Coordinator in writing if there are changes to his or her name, e-mail address, or physical address, and must notify the Commission on Ethics of changes to his or her e-mail address.

Agenda and Meeting Materials

Rule 1.3(3) was amended to reflect statutory requirements that the agenda and meeting materials  available in an electronic format, excluding confidential  and exempt information, shall be

Post Office Box 6526	Tallahassee, Florida 32314	119 South Monroe Street, Suite 300 (32301)	850.222.7500	850.224.8551 fax	www.hgslaw.com

made available to the public at least seven days before a meeting, hearing, or workshop. The amended rule also clarifies circumstances in which the agenda may be amended or additional materials added after initial posting. It additionally specifies which documents constitute "meeting materials." Documents that do not meet the definition of "meeting materials" may still  be provided to the Board, but will be considered supplementary materials and are not required to be made available to the public before the meeting. Supplementary materials may include, but are not necessarily limited to, the following: financial statements, informational reports, and copies of receipts and invoices.

Flexibility for Board Authorization

Language was added to Rule 1.3(11) to allow the Board to waive formal approval or disapproval procedures. This will allow the Board flexibility to use different procedures when necessary and will protect the validity of the Board's actions where there is a techoical irregularity but the Board has otherwise made its decision clear.

Security and Firesafety Board Discussions

Rule 1.3(14) was added to reflect the fact that portions of a meeting which would reveal a security or firesafety system plan or portion thereof made confidential and exempt  by Florida law are exempt from Florida's statutory public meeting requirements. Including this rule will clarify the procedures the Board should use to ensure that confidential and exempt information is not made public.

Internal Controls to Prevent Fraud, Waste and Abuse

Rule 1.4 was added to reflect legislative changes enacted in the 2019 legislative session requiring special districts to establish and maintain internal controls to prevent fraud, waste, and abuse. Our office plans to work with the District Manager and auditor to develop the internal controls, which the Board will adopt in the same manner as it does policies.

Notice of Competitive Solicitation

Rules 3.1(3) and 3.3(2)(c) have been amended to state that when a consultant  has asked to  be provided with notice of the District's competitive solicitations, the District Manager's failure to provide them with a copy of the notice will not give them bid protest rights or otherwise disqualify the District's otherwise valid procurement. This will reduce the District's exposure to potential bid protests and decrease the likelihood of a procurement being considered invalid due to a technical irregularity.

Procedure Regarding Auditor Selection

Language has been added to the introductory paragraph to Rule 3.2 to clarify  that  the District need not use the procedures set out by the Rule for audits required under Chapter 190 of the Florida Statutes but which do not meet the thresholds of Chapter 218 of the Florida Statutes.

Additionally, the requirements for composition of the Auditor Selection Committee in Rule 3.2(2) have been amended to reflect legislation passed during the 2019 legislative session. Now, at

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least one individual on the Committee must be a member of the Board; the Chairperson of the Committee must be a member of the Board; and an employee, chief executive officer, or chief financial officer of the District may not be a member of the Committee but may serve in an advisory capacity.

Contract Periods

Rules 3.2(8)(d), 3.8(5), and 3.9(4) have been amended to set the maximum contract period for auditing services, the maximum renewal period for contracts for the purchase of goods, supplies, materials, and the maximum renewal period for contracts for maintenance services at five (5) years. This will provide greater specificity to guide contract terms.

Suspension, Revocation, or Denial of Qualification

Rule 3.4(3) has been added to specify the procedures to be used if the District wishes to suspend, revoke, or deny a pre-qualified vendor's pre-qualified status. It specifies what constitutes good cause for such suspension, revocation, or denial; the effect of the suspension, revocation, or denial; hearing procedures the District must follow; and factors influencing the time period of the suspension, revocation, or denial.

Protest Bonds

Rule 3.11(I)(c) has been amended to require that both the requirement for and the amount of the protest bond be disclosed in the competitive solicitation documents, and to allow the amount of the bond to be any amount within the limits imposed by Florida law.

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Minor Changes

The following minor changes have also been made to the Rules:

Rule 1.1(1): This Rule has been amended to clarify requirements for Board members appointed or elected to elector seats.

Rule l.1(2)(c) and (d): These Rules have been amended to include the words "at least" before the required amounts of the Secretary's or Treasurer's fidelity bonds or employee theft insurance policies to accommodate the possibility of greater amounts.

Rule 1.1(6): This Rule has been amended to include the Florida Constitution as a governing authority on voting conflicts of interest. This change reflects the recently passed Amendment 12 to the Florida Constitution.

Rules l.3(1)(e), (l)(d), and (l)(f): These Rules were amended to allow inclusion of language substantially similar to that recited in the Rules.

Rule 1.3(6): This Rule was amended to require the chair or vice chair to consult with the District Manager and District Counsel, if they are available, before calling an emergency meeting.

Rule 2.0(12)(d): This Rule has been amended to allow 90 days instead of 60 days for the Board to announce a decision on a petition for variance or waiver of its Rules.

Rule 3.0(3)(b): The dollar thresholds in this Rule have been increased to $2,000,000 for a study activity when the fee for such Professional Services to the District does not exceed the increased amount of $200,000, to reflect the current statutory thresholds.

Rules 3.1(4)(b), 3.6(2)(c)(ii)6., and 3.8(2)(k): The word "responsive" has been added to allow the Board to proceed with evaluating and selecting a proposal from the submissions if it receives fewer than three responsive proposals.

Rule 3.2(3)(b): "Understanding of scope of work" has been removed from the list of  required factors used to evaluate auditing proposals. The District may still include this as an evaluation criterion if it wishes, but it is not required to do so.

Rule 3.2(7)(b): Language has been added to specify that if the Board does not select the highest­ ranked qualified auditing firm, it must document in its records its reason for not doing so.

Rules 3.5(2)(e) and 3.6(2)(c)(ii)3.: "Reemployment assistance" has been added to the non-exclusive list of subjects of federal labor or employment laws of which violation may render a contractor ineligible to submit a bid, response, or proposal for a District project.

Rule 3.11(6): Language was added specifying that the District may reject all qualifications, proposals, replies, or responses and start the competitive solicitation process anew if all of the bids, proposals, replies, and responses are too high.

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AMENDED AND RESTATED RULES OF PROCEDURE

BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT EFFECTIVE AS OF CONTENTSAPRIL 22, 2020

Rule 1.0 General

Rule 1.1

Board of Supervisors; Officers and Voting..

···················-··············2
 		3

Rule 1.2

Rule 1.3

District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination	7
Public Meetings, Hearings, and Workshops	10

Rule 1.4

Internal Controls to Prevent Fraud, Waste and Abuse..

--· ---- 15

Rule 2.0 Rulemaking Proceedings Rule 3.0	Competitive Purchase..

.. ---..16
..._22

Rule 3.1
Rule 3.2

Procedure Under the Consultants' Competitive Negotiations Act	27
Procedure Regarding Auditor Selection..	_	-· -----------· 31

Rule 3.3
Rule 3.4

Purchase oflnsurance.. Pre-qualification ..

·······························---··············---·····36
............ 38

Rule 3.5

Rule 3.6

Rule 3.7

Rule 3.8

Rule 3.9

Rule 3.10

Rule3.ll

Construction  Contracts, Not Design-Build.	43
Construction Contracts, Design-Build.	47
Payment and Performance Bonds.	52
Goods, Supplies, and Materials.	53
Maintenance Services.	57
Contractual Services.	61
Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5,
3.6, 3.8, and 3.9.	62

Rule 4.0	Effective Date	65

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Rule 1.0	General.

The Bartram Park Community Development District (the "District") was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (the "Rules") is to describe the general operations of the District.

Defmitions located within any section of these Rules shall be applicable within all other sections, unless specifically stated to the contrary.

Unless specifically permitted by a written agreement with the District, the District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during nonnal business hours.

A Rule of the District shall be effective upon adoption by afflllilative vote of the District Board. After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these  Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law.  In the  event that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority: §§ 190.011(5), 190.011(15), Fin. Stat. LawImplemented: §§ 190.011(5), 190.011(15), Fin, Stat.
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Rule 1.1	Board of Supervisors; Officers and Voting.

Board of Supervisors. The Board of Supervisors of the District (the "Board") shall consist of five (5) members. Members of the Board ("Supervisors") appointed by ordinance or rule or elected by landowners must be citizens of  the United States of America and residents of the State of Florida. Supervisors elected or appointed by Fesi8est eleefoFSthe Board to elector seats must be citizens of the United States of America, residents of the State of Florida and of the District; and registered to vote with the Supervisor of Elections of the county in which the District is located;-ftf't4 and for those elected shall also be qualified to run by the Supervisor of Elections. The Board shall exercise the powers granted to the District under Florida law.

Supervisors shall hold office for the term specified by Section 190.006 of the Florida Statutes. If, during the term of office, any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defmed herein, shall not be required to appoint replacement Board members.

Three (3) members of the Board shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes.  A Board member shall be counted toward the quorum if physically present at the meeting, regardless of whether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.

Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by  law. Subject to Rule 1.3(10), a Board member participating in the Board meeting by teleconference or videoconference -shall be entitled to vote and take all other action as though physically present.

Unless otherwise provided for by an act of the Board, any one Board member may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (l)(c) of this Rule.

Officers. At the first Board meeting held after each election where the newly elected members take office, the Board shall select a Chairperson, Vice Chairperson, Secretary, Assistant Secretary, and Treasurer.

Tue Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. Tue Chairperson serves at the pleasure of the Board. The Chairperson shall be authorized to execute resolutions and
contracts  on  the  District's  behalf.   The  Chairperson  shall convene and	Formatted: Centered, Position: Horizontal: Left, Relative
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conduct all meetings of the Board. In the event the Chairperson is unable to attend a meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District's manager ("District Manager") or District Counsel, in whole or in part.

The Vice-Chairperson shall be a member of the Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. -The Vice-Chairperson has the authority to execute resolutions and contracts on the District's behalf in the absence of the Chairperson. If the Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.

The Secretary of the Board serves at the pleasure of the Board and need not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

The Treasurer need not be a member of the Board  but must be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approved by the Board, the Secretary or any  Assistant Secretary may execute such document.

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The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf of the District.

The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

Committees. The Board may establish committees of the Board, either on a pennanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such functions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation.

Record Book. The Board shall keep a permanent record book entitled "Record of Proceedings," in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.

Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation in the county in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings of the Board and Committees serving an advisory function shall be open to the public in accord with the provisions of Chapter 286 of the Florida Statutes.

Voting Conflict of Interest. The Board shall comply with Section 112.3143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by the Florida Constitution and Chapters 112 and 190 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member's special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board's Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes.

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If the Board member was elected at a landowner's election or appointed to fill a vacancy of a seat last filled at a landowner's election, the Board member rnay vote or abstain from voting on the matter at issue. If the Board member was elected by electors residing within the District, the Board member is prohibited from voting on the matter at issue. In the event that the Board member intends to abstain or is prohibited from voting, such Board member shall not participate in the discussion on the item subject to the vote.

The Board's Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed by the Board member, f"lled with the Board's Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days of the meeting.

If a Board member inadvertently votes on a matter and later learns he or she has a conflict on the matter, the member shall immediately notify the Board's Secretary. -Within fifteen (15) days of the notification, the member shall me the appropriate Memorandum of Voting Conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. -The Memorandum of Voting Conflict shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum of Voting Conflict. The Board member's vote is unaffected by this filing.

It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or of an entity affiliated with a landowner.

In the event that a Board member elected at a landowner's election or appointed to fill a vacancy of a seat last filled at a landowner's election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any time in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be  filed for each term the Board member is in office.

Specific Authority: §§ 190.011(5), 190.011(15), Fla, Stat, Law Implemented: §§ 112.3143, 190,006, 190,007, Fla, Stat.

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Rule 1.2

(])

District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.

District Offices. Unless otherwise designated by the Board, the official District office shall be the District Manager's office identified by the District Manager. If the District Manager's office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain, but not be limited to, the following documents:

Agenda packages for prior 24 months and next meeting;

Official minutes of meetings, including adopted resolutions of the Board;

Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;

Adopted engineer's reports;

Adopted assessment methodologies/reports;

Adopted disclosure of public fmancing;

Limited Offering Memorandum for each financing undertaken by the District;

Proceedings, certificates, bonds given by all employees, and any and all corporate acts;

District policies and rules;

Fiscal year end audits; and

Adopted budget for the current fiscal year.

The District Manager shall ensure that each District records office contains the documents required by Florida law.

Public Records. District public records include all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received in connection with the transaction of official business of the District. -All District public records not otherwise restricted by law may be copied or inspected at the District Manager's office during regular business hours. Certain District records can also be inspected and copied at the District's local records office during regular business hours. All written public records requests shall be directed to the Secretary who by these
.
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rules is appointed as the District's records custodian. Regardless of the fonn  of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.

Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor's duty to comply with public records laws.

Fees; Copies. Copies of public records shall be made available to the requesting person at a charge of $0.15 per page for one-sided copies and $0.20 per page for two-sided copies if not more than 8 ½ by 14 inches. For copies of public records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies of public records shall be made available at a charge of one dollar ($1.00) per page. If the nature or volume of records requested requires extensive use of infonnation technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by consultants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other forms of labor, those portions of the charge shall be calculated based on the lowest labor cost of oothe individualfil who is/are qualified to perfonn the labor, taking into account the nature or volume of the public records to be inspected or copied. The charge may include the labor costs of supervisory and/or clerical staff whose assistance is required to complete the records request. in accordance with Florida law. For purposes of this Rule, the  word "extensive" shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in tftethis section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the Imal cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment of the estimated cost is required in advance. Should the person fail to pay the estimate. the District is under no duty to produce

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the requested records. After the request has been fulfilled, additional payments or credits may be due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District for past unpaid duplication charges, special service charges or other required payments or credits.

Records Retention. The Secretary of the District shall be responsible for retaining the District's records in accordance with applicable Florida law.

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Policies. The Board may adopt policies related to the conduct of its business and the provision of services either by resolution or motion.

Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise the Secretarv shall serve as the Financial Disclosure Coordinator ("Coordinator") for the District as required by the Florida Commission on Ethics ("Commission"). TI1e Coordinator shall create, maintain and update a list of the names, e-mail addresses physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to his or her affiliation with the District ("Reporting Individual"). The Coordinator shall provide this list to the Commission by February I of each year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting Individual shall promptly notify the Coordinator in writing if there are any changes to such person's name e-mail address or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission if there are any changes to such person's e­ mail address.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 112.31446/3) 112.3145(8)fa)I., 119.07 119.0701, 190.006,H9#7rFln. Stnt.

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Rule 1.3

(I)

Public Meetings, Hearings, and Workshops.

Notice. Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days, but no more than thirty (30) days public notice shall be given of any public meeting, hearing or workshop of the Board. Public notice shall be given by publication in a newspaper of general circulation in the District and in the county in which the District is located. "General circulation" means a publication that is printed and published at least once a week for the preceding year, offering at least 25% of its words in the English language, qualifies as a periodicals material for postal purposes in the county in which the District is located, is for sale to the public generally, is available to the public generally for the publication of official or other notices, and is customarily containing information of a public character or of interest or of value to the residents or owners of property in the county where published, or of interest or of value to the general public. The annual meeting notice required to be published by Section 189.4J-.'7-015 of the Florida Statutes, shall be published in a newspaper not of limited subject matter, which is published at least five days a week, unless the only newspaper in the county is published less than five days  a week.  Each Notice shall state, as applicable:

Toe date, time and place of the meeting, hearing or workshop;

A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;

The District office address for the submission of requests for copies of the agenda, as well as a contact name and telephone number fur verbal requests for copies of the agenda; and

The following or substantially similar language:- "Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at (904) 940-5850. If you are hearing or speech impaired, please contact  the Florida Relay Service at 1 (800) 955-8770 or 1 (800) 955-8771, who can aid you in contacting the District Office."

The following or substantially similar language: "A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered al the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based."

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The following or substantially similar language:- "The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record."

Mistake. In the event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.

Agenda. The District Manager, under the guidance of District Counsel and the Chairperson or ViceMChairperson, shall prepare a ttotiee anEl an agenda of the meeting/hearing/workshop. The aoHee tlfiEl agenda and any meeting materials available in an electronic format, excluding any confidential  and  any confidential  and exempt infonnation, shall be available to the public at least se, ettt) Pt, o (72) ftei¼f5-seven days before the meeting/hearing/workshop,. except in an emergency. Meeting materials  shall  be  defined  as.  and  limited  to  the  agenda  meeting minutes resolutions and agreements of the District that  District  staff  deems necessary for Board approval. Inclusion of additional materials for Board consideration other than those defined herein as "meeting  materials"  shall  not convert such materials into "meeting materials."  For  good  cause,  the agenda  may be changed after it is fast made available for distribution, and additional  materials may be  added or  provided  under separate cover  at the meeting.  TI1e requirement  of good cause shall be liberally construed to  allow  the  District  to  efficiently conduct business and to avoid the expenses associated with special meetings.

The District may, but is not required to, use the following format in preparing its agenda for its regular meetings:

Call to order Roll call
Public comment Organizational matters Review of minutes
Specific items of old business
Specific items of new business Staff reports
District Counsel
District Engineer
District Manager
Financial Report
Approval of Expenditures Supervisor's requests and comments Public comment
Adjournment

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Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other  staff members in preparing draft minutes for the Board's consideration.

(5} Special Requests. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required tq pre-pay the cost of the copying and postage.

(6} Emergency Meetings. The Chairperson, or Vice-Chairperson if the Chairperson is unavailable upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (I} and (3} of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District's website, if it has one. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation in the District. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary.,, and a description of the action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

Public Comment. The Board shall set aside a reasonable amount of time at each meeting for public comment and members of the public shall be permitted to provide comment on any proposition before the Board. The portion of  the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.

Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 190.008 of the Florida Statutes. Once adopted in accord with Section
190.008 of the Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board. Approval of invoices by the Board  in excess of the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.

Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain
the  .information   required   by  Florida   law  and  these  Rules   and  are mailed  and	Formatted: centered,   Position:   Horliontal:   Left, Relative
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published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

Participation by TeleconferenceNideoconference.  District staff  may  participate in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist

Board Authorization. The District has not adopted Robert's Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Aj'lj'lffl, a!Unless such procedure is waived by the Board, approval or disapproval of resolutions and other proposed Board actions shall be in the form of a motion by one Board member, a second by another Board member, and an affinnative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.

Continuances. Any meeting or public hearing of the Board may be continued without re-notice or re-advertising provided that

The Board identifies on the record at the original meeting a reasonable need for a continuance;

The continuance is to a specified date, time, and location publicly announced at the original meeting; and

The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.

Attorney-Client Sessions. An Attorney-Client Session is pennitted when the District's attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. -The District's at-teflteys:attorney must request such session at a public meeting.- Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date of the session and the names of the persons anticipated to attend the session. -The session must commence at an open meeting in which the Chairperson or Vice­ Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The
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related to litigation expenses or as may be authorized by law. Only the Board, the District's attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney-Client Session. During  the session, no votes may be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened_, and the Chairperson or Vice-Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript of the session filed with the District Secretary within a reasonable time after the session. The transcript shall not be available for public inspection until after  the conclusion of the litigation.

Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety svstem plan or portion thereof made confidential and exempt by section 119.071(3)(a), Florida Statutes are exempt from the public meeting requirements and other requirements of section 286.011, Florida Statutes, and section 24(b), Article 1 of the State Constitution. Should the Board wish to discuss such matters members of the public shall be required to leave the meeting room during such discussion. Any records of the Board's discussion of such matters including recordings or minutes, shall be maintained  as confidential and exempt records in accordance with Florida law.

Specific Authority: §§ 190.011(5), 190.011(15), Fin, Stnt,
Law Implemented: §§ 189.069(2){n)l6, 190.006, 190.007, 190,008, 286,0105, 286,011,286.0113, 286.0114, Fla. Stnt.

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Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse

Internal  Controls.	The District shall establish and maintain internal controls designed to:

Prevent and detect "fraud," "waste" and "abuse" as those terms are defined in section 1 I.45(1), Florida Statutes; and
Promote and encourage compliance with applicable laws, rules contracts grant agreements. and best practices; and
Support economical and efficient operations: and
Ensure reliability of Imancial records and reports; and
Safeguard assets.

(2) Adoption. The internal controls to prevent fraud waste and abuse shall be adopted and amended by the District in the same manner as District policies.

Specific Authority: §§ 190.011(5\, 190.011(15), Fla. Stat.
Law Implemented: § 218.33(3}. Fin. Stnt.

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Rule 2.0

(])

Rulemaking Proceedings.

Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal of a District rule shall be conducted according to these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District.- A "rule" is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements of the District ("Rule"). Nothing herein shall be construed as requiring the District to consider or adopt rnles unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist of rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.

Notice of Rule Development.

Except when the intended action is the repeal of a Rule, the District shall provide notice of the development of a proposed rnle by publication of a Notice of Rule Development in a newspaper of general circulation in the District before providing notice of a proposed rnle as required by section
of this Rule. Consequently, the Notice of Rule Development shall be published at least twenty-nine (29) days prior to the public hearing on the proposed Rule. The Notice of Rule Development shall indicate the subject area to be addressed by rule development, provide a short,  plain explanation of the purpose and effect of the proposed rule, cite the specific legal authority for the proposed rule, and include a statement of how a person may promptly obtain, without cost, a copy of any preliminary draft, if available.

(b) All rules as drafted shall be consistent with Sections 120.54(l)(g) and 120.54(2)(b) of the Florida Statutes.

Notice of Proceedings and Proposed Rules.

Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall give notice of its intended action, setting forth a short, plain explanation of the purpose and effect of the proposed action, a reference to the specific rnlemaking authority pursuant to which the rule is adopted, and a reference to the section or subsection of the Florida Statutes being implemented, interpreted, or made specific. The notice shall include a summary of the District's statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 120.541(2) of the Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(1), must do so in writing within twenty­ one (21) days after publication of the notice. TI1e notice shall additionally
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by submitting a written request within twenty-one (21) days after the date of publication of the notice.  Except when intended  action is the repeal of a rule, the notice shall include a reference to both the date on which and the place where the Notice of Rule Development required by section (2) of this Rule appeared.

TI1e notice shall be published in a newspaper of general circulation in the District and each county in which the District is located not less than twenty-eight (28) days prior to the intended action. The proposed  rule shall be available for inspection and copying by the public at the time of the publication of notice.

The notice shall be mailed to all persons named in the proposed rule and to all persons who, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to  adopt, amend, or repeal a rule. Such persons must furnish a mailing address and may be required to pay the cost of copying and mailing. l>lotiee ,, ill tfieh Be mailed to an j3eFsens ,, hem, &t least fetifteett ( l 1) da s j3Fief to saeh nrniling, l-rn,e &1ade reqHests of the Disa=iet fer ad-.anee netiee ef its 13reeeedings.

Rule Development Workshops. Whenever requested in writing by any affected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the Chairperson must explain in writing why a workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.

Petitions to Initiate Rulemaking. All Petitions to Initiate Rulemaking proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed rule, and the facts showing that the petitioner is regulated by the District; or has LSubstantial interest in the rulemaking. Not later than sixty (60) calendar days following the date of f'tling a petition, the Board shall initiate rulemaking proceedings or deny the petition with a written statement of its reasons for the denial. If the petition is directed to an existing policy that the District has not formally adopted as a rule, the District may, in its discretion, notice and hold a public hearing on the petition to consider the comments of the public directed to the policy, its scope and application, and to consider whether the public interest is served adequately by the application of the policy on a case-by-case basis, as contrasted with its formal adoption as a rule. However, this section shall not be construed as requiring the District to adopt a rnle to replace a policy.

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Rulemaking Materials. After the publication of the notice referenced in section
(3) of this Rule, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the following materials:

The text oftb.e proposed rule, or any amendment or repeal of any existing rules;

A detailed written statement of the facts and circumstances justifying the proposed rule;

A copy of the statement of estimated regulatory costs if required by Section 120.541 of the Florida Statutes; and

The published notice.

Hearing. The District may, or, upon the written request of any affected person received within twenty one (21) days after the date of publication of the notice described in section (3) of this Rule, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disruption of the proceedings. The District shall publish notice of the public hearing in a newspaper of general circulation within the District either in the text of the notice described in section (3) of this Rule or in a separate publication at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, and telephone number of the District contact person who can provide information about the public hearing. Written statements may be submitted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.

Emergency Rule Adoption. The Board may adopt an emergency rule if it finds that immediate danger to the public health, safety, or welfare exists  which requires immediate action. Prior to the adoption of an emergency rule, the District Manager shall make reasonable efforts to notify a newspaper of  general circulation in the District Notice of emergency rules shall be published as soon as possible in a newspaper of general circulation in the District. The District may  use any procedure which is fair under the circumstances in the adoption of an emergency rule as long as it protects the public interest as determined by the District and otherwise complies with these provisions.

Negotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54(2)(d) of the Florida Statutes, except that any notices required under Section 120.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation in the county in which the District is located.

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Rulemaking Record. In all rulemaking proceedings, the District  shall  compile and maintain a rulemaking record. Tiie record shall include, if applicable:

The texts of the proposed rule and the adopted rule;

All notices given for a proposed rule;

Any statement of estimated regulatory costs for the rnle;

A written summary of hearings, if any, on the proposed rule;

All written comments received by the District and responses to those written comments; and

All notices and findings pertaining to an emergency rule.

Petitions to Challenge Existing Rules.

Any person substantially affected by a rule may seek an administrative determination of the invalidity of the rule on the ground that the rule is an invalid exercise of the District's authority.

The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a rule is substantially affected by it.

{c)   The petition shall be filed with the District. Within 10 days after receiving the petition, the Chairperson shall, if the petition complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer who shall conduct a hearing within 30 days thereafter, unless the petition is withdrawn or a continuance is granted by agreement of the parties. T11e failure of the District to follow the applicable rulemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests of the petitioner and the fairness of the proceedings have not been impaired.

Within 30 days after the hearing, the hearing officer shall render  a decision and state the reasons therefor in writing.

Hearings held under this section shall be de novo in nature. The petitioner
has   a  burden  of   proving   by   a  preponderance   of  the  evidence that  the	Formatted: Centered, Posltlon: Horlzontill:  Left,  Relative
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existing rule is an invalid exercise of District authority as to the objections raised. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The petitioner and the District shall be adverse parties. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Variances and Waivers. A "variance" means a decision by the District to grant a modification to all or part of the literal requirements of a rule to a person who is subject to the rule. A "waiver" means a decision by the District not to apply all or part of a rule to a person who is subject to the rule. Variances and waivers from District rules may be granted subject to the following:

Variances and waivers shall be granted when the person subject to the rule demonstrates that the purpose of the underlying statute will be or has been achieved by other means by the person, and when application of the rule would create a substantial hardship or would violate principles of fairness. For purposes of this section, "substantial hardship" means a demonstrated economic, technological, legal, or other type of hardship to the person requesting the variance or waiver. For purposes of this section, "principles of fairness" are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affect,; other similarly situated persons who are subject to the rule.

A person who is subject to regulation by a District Rule may file a petition with the District, requesting a variance or waiver from the District's Rule. Each petition shall specify:

The rule from which a variance or waiver is requested;

The type of action requested;

Tiie specific facts that would justify a waiver or variance for the petitioner; and

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The reason why the variance or the waiver requested would serve the purposes of the underlying statute.

The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions raised by or directly related to the petition. If the petitioner asserts that any request for additional information is not authorized by law or by Rule of the District, the District shall proceed, at the petitioner's written request, to process the petition.

The Board shall grant or deny a petition for variance or waiver, and shall announce such disposition at a publicly held meeting of the Board, within
   ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner's written request to finish processing the petition. The District's statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District's action.

Rates, Fees, Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings. Policies adopted by  the  District which do not consist of rates, fees, rentals or other charges may be, but are not required to be, implemented through rulemaking proceedings.

Specific Authority: §§ 190.011(5), 190.011(15), 190.035, Fla. Stat. Law Implemeated: §§ 190.011(5), 190.035(2), Fla. Stat.
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Rule 3.0

(!)

Competitive Purchase.

Pumose and Scope. In order to comply with Sections 190.033(1) through (3),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction contracts, design-build services, goods, supplies, and materials, Contractual Services, and maintenance services.

Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.

Definitions.

"Competitive Solicitation" means a formal, advertised procurement process, other than an Invitation to Bid, Request for Proposals, or Invitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award of a District purchase contract.

"Continuing Contract" means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a finn, whereby the fmn provides Professional Services to the District for projects in which the costs do not exceed ettetwo million dollars ($+£,000,000), for a study activity when the fee for such Professional Services to the District does not exceed .fttlytwo hundred thousand dollars ($ £illl,000), or for work of a specified  nature  as  outlined in the contract with the District, with no time limitation except that the contract must provide a termination clause (for example, a  contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required to bid against one another.

"Contractual Service" means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these  Rules.  Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, or demolition of any facility, building, portion of building, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 of the Florida Statutes, and Rules 3.5 or 3.6.

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"Design-Build Contract" means a single contract with a  Design-Build Firm for the design and construction of a public construction project.

"Design-Build Finn" means a partnership, corporation or other legal entity that:

Is certified under Section 489.119 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or

Is certified under Section 471.023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section
481.219 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 481.319 of the Florida Statutes, to practice or to offer to practice landscape architecture.

"Design Criteria Package" means concise, performance-oriented drawings or specifications for a public construction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Finns to prepare a bid or a response to the District's Request for Proposals, or to permit the District to enter into a negotiated Design­ Build Contract. The Design Criteria Package must specify performance­ based criteria for the public construction project, including the legal description of the site, survey infonnation concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stonnwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit infonnation regarding the qualifications, availability, and  past work of the firms, including the partners and members thereof.

"Design Criteria Professional" means a firm who holds a current  certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a finn who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect  services, landscape architect services, or engineering services in connection  with the preparation of the Design Criteria Package.

"Emergency Purchase" means a purchase necessitated by a sudden unexpected tum of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of
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that the delay incident to competitive purchase would be detrimental to the interests of the District. -This includes, but is not limited to, instances where the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.

	"Invitation to Bid" is a written solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and de-fming the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature of an authorized representative. It may include one or more bid alternates.

U) "Invitation to  Negotiate"  means  a  written  solicitation  for  competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement of commodities or services.

	"Negotiate" means to conduct legitimate, arm's length discussions and conferences to reach an agreement on a term or price.

"Professional Services" means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as de-fmed by the laws of Florida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm's or individual's professional employment or practice.

"Proposal (or Reply or Response) Most Advantageous to the District" means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:

Submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements, who has the integrity and reliability to assure good faith performance;

The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and

For a cost to the District deemed by the Board to be reasonable.

"Purchase" means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of  Florida.

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"Request for Proposals" or "RFP" is a written solicitation for sealed proposals with the title, date, and hour of the public opening designated and requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, qualifications, proposal instructions, work detail analysis, and evaluation criteria as necessary.

"Responsive and Responsible Bidder" means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. "Responsive and Responsible Vendor" means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:

The ability and adequacy of the professional personnel employed by the entity/individual;

The past performance of the entity/individual for the District and in other professional employment;

The willingness of the entity/individual to meet time and budget requirements;

The geographic location of the  entity's/individual's headquarters or office in relation to the project;

The    recent,	current,	and	projected	workloads	of the entity/individual;

The volume of work previously awarded to the entity/individual;

Whether the cost components of the bid or proposal are appropriately balanced; and

Whether the entity/individual is a certified minority business enterprise.
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"Responsive Bid," "Responsive Proposal," "Responsive Reply," and "Responsive Response" all mean a bid, proposal, reply, or response which conforms in all material respects to the specifications and conditions in the Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or frrm submitting it fails to meet any material requirement relating to the qualifications, financial stability, or licensing of the bidder.

Specific Authority: §§ 190,011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255,20, 287.055, Fla. Stat.

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Rule 3.1	Procedure Under ::i::hethe Consultants' Competitive Negotiations Act.

(])

Scope. The following procedures are adopted for the selection of firms or individuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions of the Board  under this Rule. As used  in  this Rule, "Project" means  that
!txed capital outlay study or planning activity when basic construction cost is estimated  by  the  District  to exceed the  threshold  amount  provided  in Section
287.017 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.

Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm's qualification submittal:

Hold all required applicable fe8eral lieenses iR goo8 stfil!8i:ng, ifen ;

 b)	llchl a:H 1 cq tit 2d appliclttllc state professional licenses in good standing;

 	Chl	Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the consultant is a corporation; and

Meet any qualification requirements set forth in the District's Request for Qualifications.

Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. -In addition, evidence of compliance must be submitted any time requested by the District.

Public Announcement. Except in cases of valid public emergencies  as  certified by the Board, the District shall announce each occasion when Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply  for consideration. The notice shall appear in at least one (I) newspaper of general circulation in the District and in such other places as the District deems appropriate. The notice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. -The District may maintain lists of consultants interested in receiving such notices.- These consultants are encouraged to submit annually statements of qualifications and performance data. CoHsultants nho pFO ide their Harne en8 a88Fess to tB.e DistFiet Manager ier Hlelusioft os the list shall reeei, e
.
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aotiees b} mail.The District shall make reasonable efforts to provide  copies of  any notices to such consultants but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process. The Board has the right to reject any and all qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs of qualification package preparation or submittal.

Competitive Selection.

The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of  qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required services. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

The ability and adequacy of the professional personnel employed by each consultant;

Whether a consultant is a certified minority business enterprise;

Each consultant's past performance;

The willingness of each consultant to meet time and budget requirements;

The geographic location of each consultant's headquarters, office and personnel in relation to the project;

The recent, current, and projected workloads of each consultant; and

The volume of work previously awarded to each consultant by the District.

Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board
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with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. -The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect.- Protests of the District's ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Competitive Negotiation.

After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount of compensation which the Board determines is fair, competitive, and reasonable.

In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017 of the Florida Statutes, for CAIBGORY FOUR, the firm receiving the award shall be required to execute a trnth-in-negotiation certificate stating that "wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting."  In addition,  any professional service contract under which such a certificate is required, shall contain a provision that "the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs."

Should the District be unable to negotiate a satisfactory  agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those  negotiations shall be terminated and negotiations with the third most qualified firm shall be undertaken.

Should the District be unable to negotiate a satisfactory agreement with one of the top three (3) ranked consultants, additional f"rrms shall be selected by the District, in order of their competence and qualifications.
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Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list ofirrms is exhausted.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Continuing Contract. Nothing in this Rule shall prohibit a Continuing Contract between a consultant and the District.

Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.070...l!!l, 190,011(3), 190.033, 287.055, Fla. Stat.

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Rule 3.2	Procedure Regarding Auditor Selection.

In order to comply with the requirements of Section 218.391 of the Florida Statutes, the following procedures are outlined for selection of finns or individuals to  provide Auditing Services and for the negotiation of such contracts. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and for the negotiation of such contracts in the manner the Board determines is in the best interests of the District.

Definitions.

"Auditing Services" means those services within the scope of the practice of a certified public accounting firrn licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

"Committee" means the t¼Hd-#auditor selection committee appointed by the Board as described in section (2) of this Rule.

Establishment of A-ttd-itAuditor Selection Committee. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Board shall establish an tffitl.#auditor selection committee ("Committee"), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 218.39 of the Florida Statutes. The Committee sh-ettle-shall include at least three individuals, seffie er aUat least one of nhem ma,which must also ser,e as membersbe a member of the Board. The establishment and selection of the Committee must be conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An employee, a chief executive officer or a chief financial officer of the District may not serve as a member of the Committee; provided however such individual may serve the Committee in an advisory capacity.

Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting finn licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

Minimum Qualifications. In order to be eligible to submit a proposal, a firm must, at all relevant times including the time of receipt of  the proposal by the District:

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Hold all required applicable .feeeffttstate professional licenses in
good standing,if-afty-;

Hold all required applicable state prefessienalfederal licenses in good standin ;

Hold a current and active Florida corporate charter or  be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation; and

Meet any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.

If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.

Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:

Ability of personnel;

Experience;

Ui,derst(lft8:ffig ofseope of ,mrl<;

fw}	Ability to furnish the required services; and

(¥1.Y) Such other factors as may be determined by the Committee to be applicable to its particular requirements.

The Committee may also choose to consider compensation as a factor. If the Committee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.

Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (3) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a brief description of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation in the District and the county in which the District is located. The public announcement shall allow for at least seven (7) days for the submission of proposals.

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Request for Proposals. The Committee shall provide interested firms with a Request for Proposals ("RFP"). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee determines is necessary for the frrm to prepare a proposal. The RFP shall state the time and place for submitting proposals.

Committee's Evaluation of Proposals and Recommendation.  The  Committee shall meet at a publicly held meeting that is publicly noticed for a reasonable time in advance of the meeting to evaluate all qualified proposals and may, as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present information, regarding the fam's qualifications. At the public meeting, the Committee shall rank and recommend in order of preference no fewer than three frrms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (3)(b) of this Rule. If fewer than three firms respond to the RFP or ifno frrms respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.

Board Selection of Auditor.

Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that frrm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the ftrst ranked frrm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked frrm. If a satisfactory agreement with the second ranked firm cannot be reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen formal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional f"rrms in order of the f"rrms' respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified ftrm.7_Q[ document in its public records the reason for not selecting the highest­ ranked qualified firm.

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In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.

Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract for Auditing Services, unless the proposed agreed upon compensation is reasonable to satisfy the requirements of Section 218.39 of the Florida Statutes, and the needs of the District.

Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form of an engagement letter signed and executed by both parties. The written contract shall include all provisions and conditions of  the procurement of such services and shall include, at a minimum, the following:

{a) A provision specifying the services to be provided and fees or other compensation for such services;

A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;

A provision setting forth deadlines for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than June 30 of the fiscal year  that follows the fiscal year for which the audit is being conducted;

A provision specifying the contract period, including renewalsi and conditions under which the contract may be terminated or renewed.
,Ne.The maximum contract period including renewals shall eentim1e, er a.Hew the esHtraet ts be reHe ,eel:, fer a. erieJ efmern thaH threefive (5) years frsm. t-ke Jate ef its e,:eeHtisH. A renewal may be done without the use of the auditor selection procedures provided in this Rule, but must be in writing.

Provisions required by law that require the auditor to comply with public records laws.

Notice of Award. Once a negotiated agreement with a firm or individual is reached, or the Board authorizes the execution of an agreement with a frrm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:
"Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of
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wording to that effect. Protests regarding the award of contracts under this Rule shall be as provided for in Rule 3.11. No proposer shall be entitled to recover any costs of proposal preparation or submittal from the District.

Specific Authority: §§ 190.011(5), 190.011(15), Fin. Stat. Lnw Implemented: §§ 119.9+0701, 218.33, 218.391, Fla. Stat.

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Ruic 3.3	Purchase of Insurance.

(]) Scope. Toe purchases of life, health, accident, hospitalization, legal expense, or annuity insurance, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. -Nothing in this Rule shall require the District to purchase insurance.

Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:

The Board shall cause to be prepared a Notice oflnvitation to Bid.

Notice of the Invitation to Bid shall be advertised at least once in a newspaper of general circulation within the District. -Tue notice shall allow at least fourteen (14) days for submittal of bids.

Toe District may maintain a list of persons interested in receiving notices of Invitations to Bid. Pef5e1ts ,.ho pro ,iee their Hllffl:e SHS address to the DistFiet H atta0  er for ittel1:1SiOH  Ofl  the list shall  reeei.e Aetiees 8)  mail.The District shall make reasonable efforts to provide copies of any notices to such persons but the failure to do so shall not give such consultants  any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.

Bids shall be opened at the time and place noted in the Invitation to Bid.

If only one (1) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

'Ibe Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, the geographic location of the company's headquarters and

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offices in relation to the District, and the ability of the company to guarantee premium stability may be considered. A contract to purchase insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its officers, employees, and/or dependents.

Notice of the intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service. The notice shall include the following statement: "Failure to file a protest  within  the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Specific Authority: §§ 190.0ll(S), 190.011(15), Fla. Stat. Law Implemented: § 112.08, Fla. Stat.
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Rule 3.4

(1)

(2)

Pre-qualification

Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.

Procedure.	When the District seeks to pre-qualify vendors, the following procedures shall apply:

The Board shall cause to be prepared a Request for Qualifications.

For construction services exceeding the thresholds described in Section
255.20 of the Florida Statutes, the Board must advertise the proposed pre­ qualification criteria and procedures and allow at least seven (7) days notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall formally adopt pre-qualification criteria and procedures prior to the advertisement of the Request for Qualifications for construction services.

The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittal of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).

The District may maintain lists of persons interested  in receiving notices of Requests for Qualifications. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure  of  a person to receive the notice shall not invalidate any pre-qualification determination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification determination or contract award.

If the District has pre-qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies or

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responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

In order to be eligible to submit qualifications, a finn or individual must,  at the time of receipt of the qualifications:

Hold th-eall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida Corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Request for Qualifications.

Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.

Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature.

All vendors detennined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perfonn the project.

The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.
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Notice of intent to pre-qualify, including rejection of some or all qualifications, shall be provided in writing to all vendors by United States Mail, electronic maiL hand delivery, facsimile, or overnight delivery service.  The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11; provided however, protests related to the pre-qualification criteria and procedures for construction services shall  be resolved in accordance with section (2)(b) of this Rule  and Section 255.20(I)(b) of the Florida Statutes.

Suspension. Revocation. or Denial of Qualification

1l1e District for good cause, may deny. suspend or revoke a prequalified vendor's pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a determination of non-responsibility to bid on any other District construction or maintenance contract and shall prohibit the vendor from acting as a material supplier or subcontractor on any District contract or project during the period of suspension, revocation. or denial. Good cause shall include lhe following:

One of the circumstances specified under Section 337.16(2), Fla. Stat.. has occurred.
Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.

TI1e vendor made or submitted false. deceptive. or fraudulent statements. certifications or materials in any claim for payment or any information required by any District contract.

The vendor or its affiliate defaulted on any contract or a  contract surety assumed control of financial responsibility for any contract of the vendor.

TI1e vendor's qualification to bid is suspended revoked or denied by any other public or semi-public entity or the vendor has been the subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.

l11e vendor failed to comply with contract or warranty requirements or
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The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions. or by any state or federal statutes or regulations. If the vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension, revocation, or denial set forth above, the vendor's pre• qualified status shall remain suspended, revoked, or denied until the documents are famished.
TI1e vendor failed to notify the District within 10 days of the vendor or any of its affiliates. being declared in default or otherwise not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi•pub1ic agency.

The vendor did not pay its subcontractors or suppliers in a timely manner or in compliance with contract documents.

The vendor has demonstrated instances of poor or unsatisfactory perfonnance. deficient management resulting in project delay, poor quality workmanship, a history of payment of liquidated damages. untimely completion of projects uncooperative attitude contract litigation inflated claims or defaults.

An affiliate of the vendor has previously been determined by the District to be non•responsible. and the specified period of suspension. revocation, denial, or non•responsibility remains in effect

1l1e vendor or affiliate(s) has been convicted of a contract crime.

The term "contract crime" means any violation of state or federal antitrnst laws with respect to a public contract or any violation of any state or federal law involving fraud. bribery collusion conspiracy. or material misrepresentation with respect to a public contract.

TI1e term "convicted" or "conviction" means a finding of guilt or a conviction of a contract crime with or without an adjudication of guilt in anv federal or state trial court of record as a result of a jury verdict nonjury trial. or entry of a plea of guilty or nolo contendere.
A denial, suspension, or revocation shall prohibit the vendor from being a subcontractor on District work during the period of denial suspension, or revocation, except when a prime contractor's bid has used prices of a subcontractor who becomes disqualified after the bid. but before the request for authorization to sublet is presented.
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The District shall inform the vendor in writing of its intent  to deny, suspend or revoke its pre-qualified status and inform the vendor of its right  to  a hearing, the procedure which must be folJowed, and the applicable time limits. If a hearing is requested within 10 days after the receipt of the notice of intent, the hearing shall be held within 30 days after receipt by the District of the request for the hearing. The decision shall be issued within 15 days after the hearing.

Such suspension or revocation shall not affect the vendor's obligations under any preexisting contract.

In the ca<,e of contract crimes. the vendor's pre-qualified status under this Rule shall be revoked indefinitely. For all violations of Rule 3.4(3)(a) other than for the vendor's conviction for contract crimes the revocation, denial, or suspension of a vendor's pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.

Examples of factors affecting the seriousness of a deficiency are:

Impacts on project schedule, cost or quality of work

Unsafe conditions allowed to exist:

Complaints from the public:

Delay or interference with the bidding process;

The potential for repetition;

Integrity of the public contracting process:

Effect on the health, safety. and welfare of the public.

Specific Authority: §§ 190,011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 190,033,255.0525, 2S5.20, Fla, Stat.

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Rule 3.5

(1)

(2)

Construction Contracts, Not Design-Build.

Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255.20 of the Florida Statutes, as that amount may be indexed or amended from time to time, shall be let under the tenns of  these Rules and the procedures of Section 255.20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.

Procedure. When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:

Tue Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation in the District and in the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, determines a shorter period of time is appropriate. -Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, replies, or responses. If the Board has previously pre-qualified contractors pursuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be pennitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by United States Mail, hand delivery, facsimile, or overnight delivery service.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure  of  a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

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If the District has pre-qualified providers of construction services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.

In order to be eligible to submit a bid, proposal, reply, or response, a finn or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or  be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the bidder is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects stt-eft-EtS-including but not limited to reemployment assistance. safety, tax withholding, worker's compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in  the bid shall be announced at such meeting-, and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District.- Bids, proposals, replies, and responses shall be evaluated in

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accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and these  Rules. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted.  In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. -To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No contractor shall be entitled to recover any costs of bid, proposal, response, or reply preparation or submittal from the District.

'The Board may require potential contractors to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all contractors by United States Mail, hand delivery, facsimile, or overnight delivery service. -The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

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If less than three (3) Responsive Bids, Proposals,  Replies, or Responses are received, the District may purchase construction  services  or may  reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is  received,  the  District may take v.hateyer stef')s rea5eaat:Jlj eeeessai; is erder te proceed with the procurement of construction services,  in  the  manner  the  Board  detem1ines is in the best interests of the District which may include but is not limited to a direct purchase of the construction services without further competitive selection processes.

(3)

Sole Source· Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this Rule. This Rule shall not apply  to the purchase of construction services, which may include goods, supplies, or materials, that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local  government in a manner consistent with the material procurement requirements of these Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board Meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

Tue District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the eeatt:aeteFcontract; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public's best interest to perform the project using its own services, employees, and equipment.

46

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Specific Authority: §§ 190.011(5), 190,011(15), Fla, Stat.
LawImplemented:  §§ 119.trnl.	lQl., 189,4U-J--02J, 190,033,255.0518, 255.0525, 255.20, 287.055, Fla, Stat.
Rule 3.6	Construction Contracts, Design-Build.

Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use of such contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:

Procedure.

The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of the District, may be the District Engineer selected by the District pursuant to Section
287.055 of the Florida Statutes, or may be retained pursuant to Rule 3.1. The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.

A Design Criteria Package for the construction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, if any.

{c)       The Board may  either choose to  award the  Design-Build  Contract pursuant to the competitive proposal selection  process  set  forth  in  Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications-=based selection process pursuant to Rule 3.1.

Qualifications-Based Selection. If the process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maximum price and guaranteed completion date shall be established.

Competitive Proposal-Based Selection. If the competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of the project, weighted for the project. After a Design Criteria Package and the standards and
procedures   for  evaluation   of  proposals   have  been  developed,	 	
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competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:

A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the county in which the District is located. The notice shall allow at least twenty-one (21) days for submittal of sealed proposals, unless the Board, for good cause, determines a shorter period oftime is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of proposals.

The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule  and shall not be a basis for a protest of any contract award.

In order to be eligible to submit a proposal, a firm must, at the time of receipt of the proposals:

Hold the required applicable state professional licenses in good standing, as defined by Section 287.055(2)(h) of the Florida Statutes;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;

Meet any special pre-qualification requirements set forth in the Request for Proposals and Design Criteria Package.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects including but not limited to reemployment assistance. safety, tax withholding, worker's compensation,

48

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unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the proposal.

The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting; and shall be made available upon  request. Minutes should be taken at the meeting and maintained by the District. In consultation with the Design Criteria Professional, the Board shall evaluate the proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members thereof. The Board shall then select no fewer than three (3) Design­ Build Firms as the most qualified.

The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.

If less than three (3) flF8j')OSalsResponsive Proposals are received, the District may purchase design-build services or may reject the proposals for lack of competitiveness. If no f)fflp65itt5-Responsive Proposals are received, the District may take .. Hate!'er steps reasenabl, neeessflfj in erder to proceed with the procurement of design-build servicesJn. the manner the Board determines is in the best interests of the District, which s-t-efts-may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.

Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all consultants by United States Mail, hand
49	.I

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delivery, facsimile, or overnight delivery service. The notice shall include the following statement  "Failure  to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's rankings under this Rule shall  be in accordance with the procedures set forth in Rule 3.1L

The Board shall negotiate a contract with the firm rankin.g the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be unable to negotiate a satisfactory contract with the finn considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that f"rrm must be terminated. -The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards.
fte€6-ffiShould the Board be unable to negotiate  a  satisfactory contract with the firm considered to  be  the second most qualified :fim:i, the BsaFEl at a price considered by the Board to be fair, competitive, and reasonable negotiations with that firm must tenniaate aegetiatie11s. be terminated. The Board  shall  then  undertake  negotiations with the third most qualified fom. Should the Board  be  unable to negotiate a satisfactory contract with the finn considered to be the third most qualified  at  a  price considered by the Board to be fair  competitive  and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a  satisfactory contract with any of the selected  firms,  the  Board  shall select additional firms in order of  their  rankings  based  on the evaluation standards and continue negotiations until an agreement is reached or the list of firms is exhausted.

After the Board contracts with a frrm, the firm shall bring to the Board for approval, detailed working drawings of the project.

The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package, and shall provide the Board with a report of the same.

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Contracts: Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified Design-Build Firm available at the time. The fact that an Emergency  Purchase has occurred shall be noted in the minutes of the next Board meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contractor; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and fmds by a majority vote of the Board that it is in the public's best interest to perform the project using its own services, employees, and equipment.

S(l('cific Authority: §§ 190.011(5), 190.011(15), Fin. Stat.
Law Implemented: §§ 119.G+O...lQL 189.4H-l-O 190.033, 255,0518, 255.0525, 255.20, 287.055, Fin. Stnt,

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   +  5" + 5.5"	

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Rule 3.7

(I)

(2)

Payment and Performance Bonds.

Scope. This Rule shall apply to contracts for the construction of  a  public building, for the prosecution and completion of a public work, or for repairs upon a public building or public work; and shall be construed in addition to terms prescribed by any other Rule that may also apply to such contracts.

Required Bond. Upon entering into a contract for any of the services described in section (1) of this Rule in excess of $200,000, the Board should require that the contractor, before commencing the work, execute and record a payment and performance bond in an amount equal to the contract price. Notwithstanding the tenns of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.

(3)    Discretionary  Bond.  At the discretion of the Board, upon entering into a contract for any of the services described in section (1) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and perfonnance bond.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 255,05, Fla. Stat

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 +  5" + 5.5"	

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52

Rule3.8

(1)

(2)

Goods, Supplies, and Materials.

Purpose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases of"goods, supplies, and materials" do not include printing, insurance, advertising, or legal notices. A contract involving goods, supplies, or materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely  in order to avoid the threshold bidding requirements.

Procedure. When a purchase of goods, supplies, or materials  is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also  include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices oflnvitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of  a  person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre­ qualified will be eligible to submit bids, proposals, replies, or responses.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the ti.me ofreceipt of the bids, proposals, replies, or responses:

Hold th-eall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;	, Formatted: centered, Position: Horizontal: Left, Relative
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53

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places of business are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion  or submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in  accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. -Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non­ material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

Tue lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the

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lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference of five (5) percent. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.

To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair  treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service.  The notice shall include the following statement   "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District's purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Bids, prepesals, repliesR.esponsive Bids Proposals, Replies, or respeasesnesponses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or
responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may talte .,Hftl.e,er steps reasene0lj neeessru:y H, erder te proceed with the procurement of goods,
supplies,  and  materials,  in the  manner  the Board  determines  is  in the best	Formatted: Centered, Position: Horizontal: Left, Relative
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55

interests of the District which steps-may include but is not limited to a direct purchase of the goods, supplies, and materials without further competitive selection processes.

Goods, Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3.5 or 3.6. There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that  instance,  the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

Exemption. Goods, supplies, and materials that are only available from a single source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the purchase of  goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.

{5)    Renewal.   Contracts  for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a maximum period that ma Hat e.,eee6  thfee  f,½f five (5) years er the teHn efthe srigisal sentraet, .. hiehe, eq,eri08 is lengef.

(6) Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190,011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.4n-l-!!fil, 190,033,287.017, 287,084, Fla. Stat.

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Rule 3.9	Maintenance Services.

(])	Scope. All contracts for maintenance of any District facility or project shall be set under the terms of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CA1EGORY FOUR. A contract involving goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

Procedure. When a purchase of maintenance services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also  include the amount of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices oflnvitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However,  failure of  a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.

In order to be eligible to submit a bid, proposal, reply, or response, a finn or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold th-eall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

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Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective  Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. -Minor variations in the bids, proposals, replies, and responses may be waived by the Board. A variation  is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive and Responsible Bidder shall be accepted.  In relation to  a Request for Proposals, Invitation to Negotiate or  Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, or responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be
.
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entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

U) Notice of intent to award,  including  rejection  of  some  or  all  bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. -The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect Protests of the District's procurement  of maintenance services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

(k)  If  less than  three (3) Responsive  Bids,  Proposals,  Replies, or  Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may toke .. hate, er stefls reaseHOOI) neeessOF) i:!1 ercler te proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests of the District, which stetts-may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.

Exemptions. Maintenance services that are only available from  a single source are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for maintenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Renewal. Contracts for the purchase of maintenance services subject to this Rule may be renewed for a period that ffiEI) not e,:eeeEl three (3)) ellfS or the tefffi efthe original eenl:raet, .. Hiehe, er flCrieEl is lenger. maximum period of five (5) years.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.01l(S), 190.011(15), 190.033, Fla. Stat.

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Law Implemented: §§ 119,0+0...lfil., 190.033, 287.017, Fla. Stat.

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    5" +  5.5" +  6" + 6.5"	

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60	./

Rule 3.10	Contractual Services.

(])

(2)

Exemption from Competitive Purchase. Pursuant to Section 190.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless of whether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, no rights or remedies under these Rules,  including but not limited to protest rights, are conferred on persons, Imns, or vendors proposing to provide Contractual Services to the District.

Contracts· Public Records. In accordance with Florida law, each contract for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

Specific Authority:§§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ l19,4R-0701, 190.011(3), 190.033, Fla. Stat.

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Rule 3.11	Protests -W-itftwith Respect '.fe-!Q Proceedings under Rules 3.1, 3.2, 3.31 3.4, 3.5,
3.6, 3.8, and 3.9.

---The resolution of any protests with respect to proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.

(!)	Filing.

With respect to a protest regarding qualifications, specifications, documentation, or other requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of  the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven  (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District's intended decision.  Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

Except for those situations covered by subsection (l)(a) of this Rule, any frrm or person who is affected adversely by a District's ranking  or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District's ranking or intended award, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District's ranking or intended award. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was  filed. For purposes of this Rule, wherever applicable, filing will be perfected  and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District's ranking or intended award. Failure to file a formal  written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

 		(c)	If the requirement for the posting of a protest bond and the amount of the protest bond which may be expressed by a percentage of the contract to be awarded or a set amount, is disclosed in the District's competitive solicitation documents for a particular purchase

62

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under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9, tee Bsflfd ma; Fei:iuHe any person who files a notice of protest tsmust post athe protest bond-Ht the. The amount equal ts 1% sft:he ootieipated eenHaet afftednt that is the of	the protest bond shall be determined by District staff after consultation with the Board and within the limits, if any imposed by Florida law.  In the event the protest is successful,  the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District's costs, expenses, and attorney's fees associated with hearing and defending the protest. In the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protestor.

(d) The District does not accept documents  filed  by  electronic  mail  or  facsimile transmission. Filings are only accepted during normal business hours.

Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in  writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public  health, safety, or welfare, the contract may be executed.

Infonnal Proceeding. If the Board determines a protest does not involve a  disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall  be sent via facsimile, United States Mail, or hand delivery to the protestor and any substantially affected persons or parties not less than three (3) calendar days prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

Formal Proceeding. If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer to conduct the hearing. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

63

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/

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The hearing officer shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall allow  each party fifteen (15) days in which to submit written exceptions to the recommended order. The District shall issue a final order within sixty (60) days after the filing  of the recommended order.

Intervenors. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt ofNotice of Protest. If the Board determines there was a violation oflaw, defect or an irregularity in the competitive solicitation process  the  Bids, Proposals Replies and Responses are too high, or if the Board determines it is otherwise in the District's best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automatically terminate.

Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
LawImplemented: § 190.033, Fin. Stat.

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Rule 4.0	Effective Date.

These  Rules  shall be effective	,April 22 2020, except that no election of officers required by these Rules shall be required until after the next regular election for the Board.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Imp!cmc11ted: §§ 190.011(5), 190.011(15), Fla. Stat.

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/    c'='=0'C0o1"0m0o0V00e,_rt10c, 01a0=l=o=l!="''==R='=''="='°"=' ="=' ='·•,o=0 _wcit0c, hd0 -

SEVENTH ORDER OF BUSINESS

C.

OFFICE OF THE SUPERVISOR OF ELECTIONS

MIKE HOGAN SUPERVISOR OF ELECTIONS OFFICE, (904) 630-1751
CELL, (904) 219-8924

105 EAb"f MONROE STREET JACKSONVILLE. FLORIDA 31201
FAX (904) 630-2920 E-MAIL MHOGAN@COJ.NET

October 29, 2019

l;lai:(G3IT,i P3:1rKrPP
475 Westtown Place, Soite 1.14
St. Augustine, FL 32092

The information requested appears below:

Bartram Park	5,459 Registered Voters

If you have any questions or need additional assistance, please contact Robert Phillips at 904- 630-8018 or phillips@coi.net.

Sincerely,	.

/
Brenda Byles
Candidate and Records Assistant

TENTH ORDER OF BUSINESS

A.

Bartram Park
Community Development District

Unaudited Financial Reporting as of December 31, 2019

Meeting Date January 22, 2020

Table of Contents

 	Financial Statements -  December 31, 2019 

 	Assessments Receipt Schedule 

Ill.	 	Check Register Summary 10/1/2019 - 12/31/2019

Bartram Park
C0:mm1mlly: DeYe:lapmenl D:lstrlct	
Combined  Balance Sheet
December 31, 2019
Government Funds	Total
Debt	Governmental
 	General	Service	Funds	

Cash	$281,611		$281,611	
Custody Account - Excess Funds	$24,943		$24,943	
Series 2012-1·				
Reserve		$199,598	$199,598	
Revenue		$390,210	$390,210	
Redemption			$0	
Interest			$0	
Sinking			$0	
Due from General Fund		$7,972	$7,972	
Series 2012-2·				
Reserve		$129,533	$129,533	
Revenue		$310,232	$310,232	
Interest			$0	
Sinking			$0	
Due from General Fund		$5,188	$5,188	
Series 2012-3·				
Reserve		$194,498	$194,498	
Revenue		$380,837	$380,837	
Interest			$0	
Due from General Fund		$7,790	$7,790	
Series 2012:4 ·				
Reserve	$125,000	$125,000	
Revenue	$268,376	$268,376	
Due from General Fund	$5,319	$5,319	
Series 201?-5·			
Reserve	$142,480	$142,480	
Revenue	$287,252	$287,252	
Interest		$0	
Prepayment	$462	$462	
Due from General Fund	$5,660	$5,660	
Series 2015A1				
Reserve	$557,304	$557,304	
Interest		$0	
Sinking		$0	
Revenue	$1,305,201	$1,305,201	
Prepayment	$701	$701	
Excess Revenue	$31,911	$31,911	
Due from General Fund	$27,953	$27,953	
Series 2015AZ				
Reserve	$141,265	$141,265	
Interest		$0	

TOT AL ASSETS

 	$306,554		$4,524,743	 	$4,831,297

Accounts Payable	$78	$78	
Due to Debt Service - Series 2012-1	$7,972	$7,972	
Due to Debt Service- Series 2012-2	$27,953	$27,953	
Due to Debt Service - Series 2012-3	$5,319	$5,319	
Due to Debt Service - Series 2012-4	$7,790	$7,790	
Due to Debt Service - Series 2012-5	$5,188	$5,188	
Due to Debt Service - Series 2015	$5,660	$5,660	
FUND BALANCES:
Nonspendable	
$0	$0	
Restricted for Debt Service	$4,524,743	$4,524,743	
Restricted for Capital Projects	 	$0	
Unassigned	$246,595	$246,595	
TOTAL LIABILITIES & FUND EQUITY
& OTHER CREDITS	
 	$306,554	$4,524,743	 	$4,831,297 	

I IABII !TIES·

Bartram Park
COMMUNITY DEVELOPMENT DISTRICT
GENERAL FUND
Statement of Revenues, Expenditures and Changes in Fund Balance For the Period Ended December 31, 2019

 DESCRIPTION	

REVENUES·		ADOPTED
 	BUDGET			PRORATED BUDGET
 	THRU 12/31/19			ACTUAL
 	THRU 12/31/19			
 	VARIANCE		
Maintenance Assessments - On Roll		$129,808		$123,377		$123,377		$0	
Interest Income		$0		$0		$10		$10	
TOTAL REVENUES		 	$129808 		 	$123 377 		 	$123 387 		 	$10 	
EXPENDITIJBES·

4QMINt5TRATIVF·

Supervisor Fees	$4,800	$3,600	$1,000	$2,600	
FICA Expense	$367	$275	$77	$199	
Engineering	$8,500	$2,125	$0	$2,125	
Assessment Roll	$7,500	$7,500	$7,500	$0	
Arbitrage	$4,100	$600	$600	$0	
Dissemination	$3,500	$875	$875	($0)	
Attorney	$20,000	$5,000	$505	$4,495	
Annual Audit	$4,000	$0	$0	$0	
Trustee fees	$16,500	$12,417	$12,417	$0	
Management Fees	$41,600	$10,400	$10,400	($0)	
Computer Time	$1,000	$250	$250	$0	
Website Compliance	$1,700	$425	$125	$300	
Telephone	$50	$13	$17	($5)	
Postage	$600	$150	$22	$129	
Printing & Binding	$1,000	$250	$84	$166	
Insurance	$6,646	$6,646	$6,193	$453	
Legal Advertising	$800	$200	$80	$120	
Other Current Charges	$800	$200	$700	($500)	
Office Supplies	$100	$25	$16	$9	
Dues, Licenses, Subscriptions	$175	$175	$175	$0	
Operating Reserves	$6,069	$1,517	$0	$1,517	
TOTAL EXPENDITURES	 	$129,807	$52,643	$41,034	$11,609	
EXCESS REVENUES {EXPENDITURES)	 	$0		$82,353		
FUND BALANCE - Beginning	$0		$164,242		
FUND BALANCE- Ending	$0		$246,595		

2

'.Bartram 'Parli
Community  11e'vefo_pment District
enera(fun,;{
:Montli 'By :MontIi Income Statement
:fisca(year 2020

Octo6er	Jvovem6er	1)ecem6er	Janua			Jvlarcli	.'Apri{	:Ma		June	Ju{v	Jtu	Se	temGer	T'ota(	

$0	$7,093	$116,284		

$0	

$0	

$0		

$0	

$0	

10		

$0	$0	

$0	

$123,377	
"	$3	$3		$0	$0	$0		$0	10	$0		$0	$0	$0	SlO	
		$0	$0	$0		$0	$0	$0		$0	$0	$0	$123,387	

'.&rvenue.s:

.'Assessments Interest
T'ota{'.Reven:ue.s	"	$7,096	$116,287
'.Ex;pendttures:

so

a,.Cminist:rative

so

Suyervisor fees	$1,000	$0	so	$0	$0	$0		$0	$0	$0	$0	$0	$1,000 J'IC..'A 'Ex_pense		rm	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0		$77 'Engineering			$0	$0	$0	$0	$0	$0	so $0 $0 $0 $0 $0

so

.'Assessment 'Jl..o{[	$7,500	so	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$7,500
.'Arliitmge	$600	so	$0	$0	$0	$0	$0	$0	$0	$0	$0	$600
Vissemination	$292	$292	$:292	$0	$0	$0	$0	$0	$0	so	$0	$0	$875
..'Attorney	$427	$78	$0	$0	$0	$0	$0	$0	$0	so	$0	$0	$505
.'A.nnua[ .'AudJ:t	$0	$0	$0	$0	so	so	$0	$0	$0	so	$0	$0	$0
'Trustee fees	$12,417	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$0	$12,417
:Management :fees	$3,467	$3,467	$3,467	$0	$0	$0	$0	$0	$0	$0	$0	$0	$10,400 Computer 'Time		$83		$83		$83	so	$0	$0	$0	$0	$0	so	$0	$0		$250 "We.Gsite Com_pfiance		$42		$42		'42	$0	$0	$0                   $0                   $0                   so               $0                    so               $0                    $!25 'l'eCe._plione                                                                 $0                           $0                       S17                        $0                          $0                        $0                        $0                        $0                       $0                          $0                        $0                          $0                  117
'Postage	$3	$17	$2	$0	$0	$0	$0	$0	$0	$0	$0	$0	122

$0	so	
$0	$0	$0	$0	so	$0	so	$0	$0	$0	so	

$33,063	$4,067	
$3,904	
$0	
$0	
$0	so	$0	$0	$0	$0	so	$41,034	

($33,060)	$3,029	
$112,384	
$0	so	
$0	
$0	
$0	
$0	
$0	
$0	so	$82,353	

Printing  &'Binaing			$8	174	$2	$0	$0	$0	$0	so	$0	$0	$0	$0		$84 Insurance	$6,193		$0	$0	$0	$0	$0	$0	so	$0	$0	$0	$0	$6,193 Legal.'Ad"vertising		S80		$0	$0	$0	$0	$0                       $0                       so               so               $0                       $0                       $0                       $80 Otfier Current Cliarges                                    $700                            $0                         so                $0                         $0                         $0                         $0                         10                          so                $0                         $0                         $0                     $700 Office  Suy_p(Uls                                                     $0                        $15                         $0                         $0                         $0                         $0                          $0                            $0                            $0                         $0                         $0                         $0                       $16 1)-ues, Licenses, Su6scri.pti.ons                                  $175                            $0                         so                $0                         $0                         $0                          so                  $0                         $0                         $0                         $0                         $0                    $175
Operating 'Reserves
'lota('Exymses

'Excess :Re-venues ('Exyendttures)

3

Bartram Park
COMMUNITY DEVELOPMENT DISTRICT

DEBT SERVICE FUND
Series 2012-1 Convertible Capital Appreciation Special Assessment Bonds
Statement of Revenues, Expenditures and Changes in Fund Balance
For the Period Ended December 31, 2019

 DESCRIPTION	

BEYFNllfS·		ADOPTED
 	BUDGET			PRORATED
 	THAU 12/31/19				ACTUAL
 	THAU 12/31/19			
 	VARIANCE		
Special Assessments - On Ao!!		$397,924		$379,123			$379,123		$0	
Interest Income		$2,000		$500			$1,366		$866	
TOTAL REVENUES		 	$399 924 		 	$379 623 			 	$380 490 		 	$866 	
FXPFNPIIIIRES·										

Interest Expense- 1111		
$129,250		$129,250			$129,250		($0)	
Principal Prepayment - 11/1		$0		$0			$5,000		($5,000)	
Interest Expense - 5/1		$129,250		$0			$0		$0	
Principal Expense - 5/1		$140,000		$0			$0		$0	
TOTAL EXPENDITURES	 	$398 500 		 	$129 250	$134 250	{$5t000}	
OTHER SOIIRCES((IJSES)·				

lnterfund Transfers ln/(Out)	$0		$0	$0	$0	
TOTAL OTHER SOURCESl(USES)	 	$0		 	
 	$0	 	$0	 	$0 	
EXCESS REVENUES (EXPENDITURES)	 	$1424 		 	
 		 	$246 240           		

FUND BALANCE. Beginning	$149,819		$351,540	
FUND BALANCE- End!ng	 	$151,243 		 	$597,780		

4

Bartram Park
COMMUNITY  DEVELOPMENT DISTRICT

DEBT SERVICE FUND
Series 2012-2 Convertible Capital Appreciation Special Assessment Bonds
Statement of Revenues, Expenditures and Changes in Fund Balance
For the Period Ended December 31, 2019

 DESCRIPTION	

BEYFNIJFS·	ADOPTED
 	BUDGET			PRORATED
 	THAU 12/31/19				ACTUAL
 	THAU 12/31/19			

 	VARIANCE		
Special Assessments - On Roll	$258,965		$246,730			$246,730		$0	
Interest Income	$2,000		$500			$1,112		$612	
TOTAL REVENUES	 	$260 965 		 	$247 230 			 	$247 842 		 	$612 	
EXPFNPIII IRES·									
Interest Expense - 1111	$80,325		
$80,325			$80,325		$0	
Interest Expense - 5/1	$80,325		$0			$0		$0	
Principal Expense - 5/1	$100,000		$0			$0		$0	
TOTAL EXPENDITURES	 	$260 650 		 	$80 325 			 	$80325 		 	$0 	
OTHER SOIIRCES/(lJSES)·									

lnterfund Transfers ln/(Out)	$0		$0			$0		$0	
TOTAL OTHER SOURCESl(USES)	 	$0 		 	$0			 	$0		 	$0	
EXCESS REVENUES (EXPENDITURES)	 	$315 		 				 	$167 517 		 		

FUND BALANCE - Beginning	$147,951					$277,437			

FUND BALANCE - Ending

 	$148,266	 	$444,953	

5

Bartram Park
COMMUNITY DEVELOPMENT DISTRICT

DEBT SERVICE FUND
Series 2012-3 Convertible Capital Appreciation Special Assessment Bonds
Statement of Revenues, Expenditures and Changes in Fund Balance
For the Period Ended December 31, 2019

  DESCRIPTION	

BFYFNIIFS·		ADOPTED
 	BUDGET			PRORATED	ACTUAL
 	THAU 12/31/19		 	THAU 12/31/19		

 	VARIANCE		

Special Assessments - On Roll		$388,839		$370,467	$370,467	$0	
Interest Income		$2,000		$500	$1,315	$815	
TOTAL REVENUES		 	$390839 		
 	$370 967 	$371 782 	 	$815 	
FXPENDITIIBES·						

Interest Expense - 1111		
$125,872		$125,872	$125,872	
($0)	
Interest Expense - 5/1		$125,872		$0	$0	$0	
Prlncipal Expense - 5/1		$140,000		$0	$0	$0	
						
TOTAL EXPENDITURES		 	$391 744 		$125 872	$125 872	($0)	
EXCESS REVENUES {EXPENDITURES)		{$905)		 		$245 910	 		

FUND BALANCE- Beginning		
$142,780		
$337,215		

FUND BALANCE - Ending

 	$141,875	 	$583,125	

6

Bartram Park
COMMUNITY DEVELOPMENT DISTRICT

DEBT SERVICE FUND
Series 2012-4 Convertible Capital Appreciation Special Assessment Bonds
Statement of Revenues, Expenditures and Changes in Fund Balance
Forthe Period Ended December 31, 2019

 	 	

 DESCRIPTION	

ADOPTED	PRORATED

 	BUDGET	THAU 12/31/19

ACTUAL
THAU 12/31/19	 	VARIANCE	

BEYENIIES·

Special Assessments - On Roll	$267,478	$252,983		$252,983	$0	
Interest Income	$1,000	$250		$1,955	$1,705	

TOTAL REVENUES	 	$268 478	$253,233		 	$254 938	$1 705	
EXPENPIIIIBFS·							
Interest Expense - 11/1	$91,395		$91,395		$90,720	$675	
Special Call -11/1	$290,000		$290,000		$335,000	($45,000)	
Interest Expense - 5/1	$91,395		$0		$0	$0	
Principal Expense - 5/1	$115,000		$0		$0	$0	
TOTAL EXPENDITURES	$587 790		$381 395		 	$425 720		($441325)	
EXCESS REVENUES (EXPENDITURES)	($319,312)		 			 	($170,782)		
FUND BALANCE - Beginning	$244,985				$569,478		
FUND BALANCE - Ending	 	($74,328) 				 	$398,696			

7

Bartram Park
COMMUNITY DEVELOPMENT DISTRICT

DEBT SERVICE FUND
Series 2012-5 Convertible Capital Appreciation Special Assessment Bonds
Statement of Revenues, Expenditures and Changes in Fund Balance
For the Period Ended December 31, 2019

				
	ADOPTED	PRORATED	ACTUAL		
 DESCRIPTION		 	BUDGET		THAU 12131/19	THAU 12/31/19   		VARIANCE	
REVENUES·				
Special Assessments - On Ao11	$282,514	$269,166	$269,166	$0	
Interest Income	$1,000	$250	$1,087	$837	
TOTAL REVENUES	$283 514	$269 416	$270 253	$837	
EXPFNDITI IRES·				

Interest Expense - 11/1	$91,640	$91,640	$91,640	$0	
Principal Prepayment - 11/1	$25,000	$25,000	$25,000		
Interest Expense - 5/1	$91,640	$0	$0	$0	
Principal Expense - 5/1	$100,000	$0	$0	$0	
TOTAL EXPENDITURES	$308 280	$116 640	$116 640	$0	
EXCESS REVENUES (EXPENDITURES)	{$24,766)	 		$153 613	 		

FUND BALANCE - Beginning	$i40,021	$282,24i		
FUND BALANCE - Ending	 	$115,255		 	$435,854 		

8

Bartram Park
COMMUNITY  DEVELOPMENT DISTRICT

DEBT SERVICE FUND
Series 2015 Special Assessment Revenue Bonds
Statement of Revenues, Expenditures and Changes in Fund Balance
For the Period Ended December 31, 2019

 DESCRIPTION		ADOPTED
BUDGET		PRORATED
THAU 12/31/19			ACTUAL
 	THAU 12/31/19				
VARIANCE		

BFVEN!IFS·											

Special Assessments - On Roll	$1,395,346		
$1,329,420			$1,329,420			$0		
Prepayments	$0		$0			$0			$0		
Interest Income	$10,000		$2,500			$6,304			$3,804		
TOTAL REVENUES	 	$1405346 		 	$1 331 920 			 	$1 335 723 			 	$3804 		
EXPFNPITIJRES·											
Series 2015A-l
Interest Expense - 11/1	
$261,963		
$261,963			
$261,963			
$0		
Principal Prepayment - 11/1	$0		$0			$160,000			($160,000)		
Interest Expense - 5/1	$261,963		$0			$0			$0		
Principal Expense - 5/1	$600,000		$0			$0			$0		
Principal Prepayment - 5/1	$0		$0			$0			$0		
Series 201SA-2
Interest Expense - 11/1	
$74,763		
$74,763			
$74,713			
$50		
Principal Prepayment - 1111	$0		$0			$665,000			($665,000)		
Interest Expense - 5/1	$74,763		$0			$0			$0		
Principal Expense - 5/1	$130,000		$0			$0			$0		
Principal Prepayment - 5/1	$0		$0			$0			$0		
TOTAL EXPENDITURES	
 	$1403450 		
 	$336 725	$1161 675		{$824,950)	
OTHER SOUBCF51(115ES)·						
lnterfund Transfer ln/(Out)	$0		$0	$0		$0	
TOTAL OTHER SOURCESl(USES)	 	$0 		
 	$0 	$0 		 	$0	
EXCESS REVENUES (EXPENDITURES)	 	$1896 		
 	      	$174 048 		 		

FUND BALANCE - Beginning	$324,527		$1,890,287			

FUND BALANCE - Ending

 	$326,423	 	$2,064,336	

9

Bartram Park
COMMUNITY DEVELOPMENT DISTRICT CAPITAL PROJECTS FUND
Special Assessment Bonds, Series 2015
Statement of Revenues, Expenditures and Changes in Fund Balance
For the Period Ended December 31, 2019

ADOPTED	PRORATED	ACTUAL	VARIANCE
DESCRIPTION	BUDGET	THAU 12/31/19	THAU 12/31/19
BEVFNIIFS·

Interest Earned	$0	$0	$184	$184	
TOTAL  REVENUES	$0	$0	$184	$184	
EXPENPITIIRES·

Capita! Outlay	

$0	

$0		

$0	
TOTAL EXPENDITURES	$0	$0	$0	$0	
ITTHFB SOIIRCES/(\15ES)·					

lnterfund Transfer ln/(Out)	$0	$0	($42,308)	($42,308)	
TOTAL OTHER SOURCESl(USES)	 	$0	 	$0	1$421308)	($42!308)	
EXCESS REVENUES (EXPENDITURES)	 	 $0	 	$0	($42,125)	($42,125)	

FUND BALANCE - Beginning	$0		$42,125		
FUND BALANCE - Ending	 	$0			 	$0			

10

B.

BARTRAM PARK COMMUNITY DEVELOPMENT DISTRICT
Fiscal Year 2020 Summary of Assessment Receipts

ASSESSED	

UNITS	,;u:;;l"\u;;.;;, "'vu5 I
2015A1-2
ASSESSED
DEBT	
SERIES 2012-1
ASSESSED DEBT	
SERIES 2012-2 ASSESSED
DEBT	
SERIES 2012-3 ASSESSED
DEBT	
SERIES 2012-4
ASSESSED DEBT	
SERIES 2012-5 ASSESSED DEBT	

O&M
ASSESSED	
TOTAL
ASSESSED	
TOTAL NET TAX ROLL ASSESSED NET	4148	1 395345.20	397-923.88	258.964.78	388 838.61	265 528.23	282.514.31	129.495.38	3 118 610.40	
		
SUMMARY TAX ROLL COLLECTIONS· SERIES 2015/2012	

DUVAL COUNTY DISTRIBUTION	

DATE	SERIES 2015 DEBT RECEIVED	SERIES 2012-1
DEBT
RECEIVED	SERIES 2012-2 SERIES 2012-3	SERIES 2012-4
DEBT
RECEIVED	SERIE 2012-5
DEBT
RECEIVED	
O&M
RECEIVED	TOTALTAX
ROLL RECEIPTS	
				DEBT
RECEIVED	DEBT
RECEIVED					
1	11/6/2019
11/15/2019
11/22/2019
12/6/2019
12/17/2019	2,131.16
46,609.72
27,684.98
1,225,040.75
27,952.92
-
-
-
-
-
-
-
-
-
-
-
-	607.76
13,292.14
7,895.19
349,356.54
7,971.60
-
-
-
-
-
-
-
-
-
-
-
-
-	395.53
8,650.39
5,138.11
227,357.65
5,187.84
-
-
-
-
-
-

-
-
-
-
-	593.89
12,988.66
7,714.93
341,380.15
7,789.60
-
-
-
-
-
-
-
-
-
-
-
-
-	405.55
8,869.63
5,268.33
233,120.02
5,319.32
-
-
-
-
-
-
-
-
-
-
-
-
-
-	431.49
9,437.03
5,605.35
248,032.92
5,659.60
-
-
-
-
-
-
-
-
-
-
-
-
-
-	197.78
4,325.63
2,569.31
113,690.23
2,594.18
-
-
-
-
-
-
-
-
-
-
-
-
-
-	4,763.16
104,173.19
61,876.21
2,737,978.25
62,475.06	
2										
3										
4										
5										
TOTAL TAX ROLL RECEIPTS		1.329 419.53	379 123.23	246 729.51	370 467.21	252,982.86	269 166.40	123377.13	2 971 265.87	
		
BALANCE DUE TAX ROLL		65 925.67	18 800.65	12 235.27	18 371.40	12,545.37	13 347.91	6118.25	147 344.53	
IPERCENT COLLECTED TAX ROLL	95%	95%	95%	95%	95%	95%	95%	95%

11

C.

Bartram Park
Community Development District

Check Register Summary 10/1/2019 -12/31/2019

heck Date	Check #'s	Total A	
10/1/19 - 10/31/19	1025-1033	$	
11/1/19 -11/30/19	1034-1035	$	
12/1/19-12/31/19	1036-1049	$	2,	

IC

mount

57,382.97

4,124.26

792,338.75

!Total	$	2,as3,a4s.9a 1

* :fedex Invoices wi[[ 6e avaffa6[e uyon request

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER
***  CHECK DATES 10/01/2019 - 12/31/2019 ***	BARTRAM PARK - GENERAL FUND
BANK A BARTRAM PARK - GEN

RUN 1/13/20

PAGE	1

CHECK  VEND# .....INVOICE........EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS

STATUS

AMOUNT

..•.CHECK.....
AMOUNT	#

10/04/19 00012

9/15/19 202	201910 310-51300-31400

*	7,500.00

FY20 ASSESSM ROLL CERTIF

GOVERNMENTAL MANAGEMENT SERVICES

-  -  -  - - - - - - -  -7,-50-0.-00-

001025

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

43,973.00

10/04/19 00069

9/23/19 10388-99 201909 310-51300-60000
RADAR SPEED SIGNS
JAMES D.HINSON

*
-  -  -  -  - -  -  -  -  - -43,-97-3.-00- 001026

10/10/19 00062

10/02/19 2
2012-1
10/02/19 2
2012-4
10/02/19 2
2012-5

201910 310-51300-49000
11/1/19 PREPAY
201910 310-51300-49000
11/1/19 PREPAY
201910 310-51300-49000
11/1/19 PREPAY
DISCLOSURE SERVICES, LLC

*	100.00
*	500.00
*	100.00
- - -  -  -  - -  -  -  -  - -7-00.-00-

001027

10/10/19 00012	10/01/19 203	201910 310-51300-34000
OCT MANAGEMENT FEES
10/01/19 203	201910 310-51300-35110
OCT WEBSITE ADMIN
10/01/19 203	201910 310-51300-35100
OCT INFORM TECHNOLOGY

-

COPLIES	GOVERNMENTAL MANAGEMENT SERVICES
- - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/17/19 00006	10/10/19 110410	201908 310-51300-31500

*	3,466.67
*	41.67
*	83.33

10/01/19	203	201910 310-51300-31300	*	
10/01/19	OCT DISSEMINATION SERVICE
203	201910 310-51300-51000	*	
10/01/19	OFFIC
203	E SUPPLIES
201910 310-51300-42000	*	
10/01/19	POSTA
203	GE
201910 310-51300-42500	*	

291.67
.30
3.30
8.40

-	-	-

-  - -  -	- - - -   3-,89-5.-34- 001028
*	190.00

AUG GENERAL COUNSEL
HOPPING GREEN & SAMS
10/17/19 00067	10/15/19 19-08474 201910 310-51300-48000

-	-  - - -	-  - - -   19-0-.00-

-	-	-

*	79.63

001029

NOTICE OF MEETINGl0/23/19

JACKSONVILLE DAILY RECORD

-  -  -  -  - -  -  -  - - - - -79.-63- 001030

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
10/25/19 00011 10/08/19 191830	201909 310-51300-31100

*	270.00

SEP PROFESSIONAL SERVICES

ENGLAND THIMS & MILLER, INC.

- -  -  -  -  - -  -  -  - - -2-70-.0-0 001031

10/25/19 00030	10/16/19 18748	201910 310-51300-31200

*	600.00

ARBTR SE 2015 FYE 6/30/19
GRAU AND ASSOCIATES

-  - -  -  - - - -  - -  -  -  - - - - - -  -  -  -  - -60-0.-00-

001032

BPAR BARTRAM PARK	BPEREGRINO

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER
***  CHECK DATES 10/01/2019 - 12/31/2019 ***	BARTRAM PARK - GENERAL FUND
BANK A BARTRAM PARK - GEN

RUN 1/13/20

PAGE	2

CHECK  VEND# .....INVOICE..... ,,.EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
10/31/19 00042	10/01/19 74208	201910 310-51300-54000
SPECIAL DISTRICT FEE-FY20
DEPARTMENT OF ECONOMIC OPPORTUNITY
11/18/19 00012 11/01/19 204	201911 310-51300-34000
NOV MANAGEMENT FEES
11/01/19 204	201911 310-51300-35110
NOV WEBSITE ADMIN
11/01/19 204	201911 310-51300-35100
NOV INFORM TECHNOLOGY
11/01/19 204	201911 310-51300-31300

STATUS

*

*
*
*
*

AMOUNT 175,00

3,466.67
41.67
83.33
291.67

,...CHECK.,. ..
AMOUNT	#

175.00 001033

11/01/19
11/01/19

NOV DISSEMINATION SERVICE
204	201911 310-51300-51000
OFFICE SUPPLIES
204	201911 310-51300-42000

*	15.48
*	16.64

11/01/19

POSTAGE 204

201911 310-51300-42500

*	73,80

COPIES	GOVERNMENTAL MANAGEMENT SERVICES
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
11/26/19 00011	8/06/19 191204	201907 310-51300-31100	*
JUL PROFESSIONAL SERVICES
-  -  -  - -  -  - -  - -  -  -  -  -  - -  -  - - -  -  -  -  - -  -  -EN-GL-AN-D-TH-IM-S-& -M-IL-LE-R,-I-NC-. -  - - - -
12/05/19 00006	11/18/19 111011	201910 310-51300-31500	*

135.00

427,00

3,989.26 001034

135.00 001035

OCT GENERAL COUNSEL
-------- -----	--------	HOPPING-GREEN-&-SAMS

---------

3,466.67

427,00 001036

12/12/19 00012	12/01/19 205	201912 310-51300-34000	*
DEC MANAGEMENT FEES
12/01/19 205	201912 310-51300-35110	*
DEC WEBSITE ADMIN
12/01/19 205	201912 310-51300-35100	*
OEC INFORM TECHNOLOGY
12/01/19 205	201912 310-51300-31300	*
DEC DISSEMINATION SERVICE
12/01/19 205	201912 310-51300-51000	*

12/01/19	205	201912 310-51300-42000	*	
12/01/19	POSTAGE
201912 310-51300-42500	*	

OFFICE SUPPLIES

205

41.67
83.33
291.67
.09
1.56
1.80

COPIES
12/01/19 205

201912 310-51300-41000	*

17.09

TELEPHONE
- - - - - - - - - - - - - - - - - - - - - - - - - -

GOVERNMENTAL MANAGEMENT SERVICES BPAR BARTRAM PARK	BPEREGRINO

3,903.88 001037

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER
***   CHECK DATES 10/01/2019 - 12/31/2019 ***	BARTRAM PARI< - GENERAL FUND
BANK A BARTRAM PARK - GEN

RUN	1/13/20

PAGE	3

CHECK   VEND# .....INVOICE,.......EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
12/12/19 00054	12/06/19 12062019 201912 300-20700-10800
DUVAL TAX DIST 1
12/06/19 12062019 201912 300-20700-10800
DUVAL TAX DIST 2
12/06/19 12062019 201912 300-20700-10800
DUVAL TAX DIST 3
THE BANK OF NEW YORK MELLON, N.A.
- - - - - - - - - - - - - - - - - - - - - - - - - -
12/12/19 00051 12/06/19 12062019 201911 300-20700-10400
DUVAL TAX DIST 1
12/06/19 12062019 201911 300-20700-10400
DUVAL TAX DIST 2
12/06/19 12062019 201911 300-20700-10400
DUVAL TAX DIST 3

- - - - - - - - - - - - - - - - - - - - - - - - - -

THE BANK OF NEW YORK MELLON, N.A.
12/12/19 00057	12/06/19 12062019 201911 300-20700-10500
DUVAL TAX DIST 1
12/06/19 12062019 201911 300-20700-10500
DUVAL TAX DIST 2
12/06/19 12062019 201911 300-20700-10500
DUVAL TAX DIST 3

-

THE BANK OF NEW YORK MELLON, N.A.
-  -  - - - -	- - - - - - - - - - - - - - - - - - -
12/12/19 00058	12/06/19 12062019 201911 300-20700-10600
DUVAL TAX DIST 1
12/06/19 12062019 201911 300-20700-10600
DUVAL TAX DIST 2
12/06/19 12062019 201911 300-20700-10600
DUVAL TAX DIST 3

-

THE BANK OF NEW YORK MELLON, N.A.
- - - - - - - - - - - - - - -	- - - - - - - - - -
12/12/19 00059	12/06/19 12062019 201911 300-20700-10700
DUVAL TAX DIST 1
12/06/19 12062019 201911 300-20700-10700
DUVAL TAX DIST 2
12/06/19 12062019 201911 300-20700-10700
DUVAL TAX DIST 3

-	-

THE BANK OF NEW YORK MELLON, N.A.
- - -	- - - - - - - - - - - - - - - - - -	- - -
12/12/19 00060	12/06/19 12062019 201911 300-20700-10900
DUVAL TAX DIST 1
12/06/19 12062019 201911 300-20700-10900
DUVAL TAX DIST 2
12/06/19 12062019 201911 300-20700-10900
DUVAL TAX DIST 3
THE BANK OF NEW YORK MELLON, N.A.

STATUS

*
*
*

*
*
*

*
*
*

*
*
*

*
*
*

*
*
*

AMOUNT

395.53
8,650.39
5,138.11

607.76
13,292.14
7,895.19

2,131.16
46,609.72
27,684.98

405.55
8,869.63
5,268.33

593.89
12,988.66
7,714.93

431.49
9,437.03
5,605.35

....CHECK.....
AMOUNT	#

14,184.03 001038

21,795.09 001039

76,425.86 001040

14,543.51 001041

21,297.48 001042

15,473.87 001043

BPAR BARTRAM PARK	BPEREGRINO

AP300R	YEAR-TO-DATE ACCOUNTS PAYABLE PREPAID/COMPUTER CHECK REGISTER
***  CHECK DATES 10/01/2019 - 12/31/2019 ***	BARTRAM PARK - GENERAL FUND
BANK A BARTRAM PARK - GEN

RUN	1/13/20	PAGE	4

CHECK  VEND#  .....INVOICE........EXPENSED TO...	VENDOR NAME DATE	DATE	INVOICE	YRMO DPT ACCT# SUB SUBCLASS
12/20/19 00054	12/13/19 12132019 201912 300-20700-10800

STATUS	AMOUNT	....CHECK.....
AMOUNT	#
*	227,357.65

THE BANK OF NEW YORK- -ME-LL-ON-, N.A.

DUVAL TAX DIST 4
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
12/20/19 00051	12/13/19 12132019 201912 300-20700-10400

- -	-  -  - -	-  -22-7,-35-7.-65-

-	-

*	349,356.54

001044

DUVAL TAX DIST 4

THE BANK OF NEW-YO-RK- -ME-LLON-, N.A.

- - - - - - -34-9,-35-6.-54-

001045

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
12/20/19 00057	12/13/19 12132019 201912 300-20700-10500

- - -	-

*	1,225,040.75

DUVAL TAX DIST 4	THE BANK OF NEW YO-RK- M-EL-L-ON, N.A.

-  -  - -  - - - - -1-,22-5,-04-0.-75-

001046

-  -  -  -  - - - - - - - - - - - -  -  -  -  - - - - - - - - - - - - -  - - -	-
12/20/19 00058	12/13/19 12132019 201912 300-20700-10600

*	233,120.02

DUVAL TAX DIST 4
- - - - - - - - - - - - - - - -  - -  -  -  - -  -  -  -  - -T-HE-BA-NK-
12/20/19 00059	12/13/19 12132019 201912 300-20700-10700

-OF-N-EW-Y-OR-K M-EL-L-ON-, N.A.

-  -  -  -  -  -  -  -  -2-33,-12-0.-02-

-

*	341,380.15

001047

DUVAL TAX DIST 4	THE BANK OF NEW-YO-R-K

-MELL-ON-, N.A.

- - -  -  - -  -  -  -  -3-41,-38-0.-15- 001048

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
12/20/19 00060	12/13/19 12132019 201912 300-20700-10900

- - -	-

*	248,032.92

DUVAL TAX DIST 4

THE BANK OF NEW YORK MELLON, N.A.

248,032.92 001049

TOTAL FOR BANK A TOTAL FOR REGISTER

2,853,845.98
2,853,845.98

BPAR BARTRAM PARK	BPEREGRINO

Governmental Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

Invoice

Bill To:
Bartram Park COD 475 West Town Place Suite 114
St. Augustine, FL 32092

r;:, re: fii'J P''  TT  \lF 1 00,;-  , 'i'\

i'		1LlJ	h h

1P!H..   llr1,PLJ1iJ	L.

1l[ll

t-::1     _,       ,_1;c,	'-	,_,
i            ..,	ll   !l
SEP  2 0 2019	UJ
L.HJ

l BY--:---·-:::::.=====

Invoice#:  202
Invoice Date:  9/15/19
Due Date: 9/15/19
Case:
P.O. Number:

Assessment Roll Certification - FY 2020

7,500.00

I, 310. 573, J/11

7,500.00

Description	Hours/Qty	Rate	Amount

Total	$7,500.00	
Payments/Credits	$0.00	
Balance Due	$7,500.00	

EC0001588

JAMES D. HINSON ELECTRICAL CONTRACTING CO., INC.
11609 COLUMBIA PARK DR. W. JACKSONVILLE, FL 32258-2480
TELEPHONE: (904) 262-3805
FAX • (904) 268-3253

rnBARTRAM PARK COD
James Oliver, Secretary C/0 Jeff Crammond
England, Thims, & Miller, Inc.
14775 St. Augustine Rd.
Jacksonville, Florida 32258

DATE 9/23/2019

INVOICE NO.

10388-9931

Re

BARTRAM PARK BLVD. SPEED SIGNS DUVAL COUNT(

ORIGINAL CONTRACT AMOUNT	$43,973.00

COMPLETED TO DATE CURRENT STORED MATERIAL
STORED MATERIAL FROM PREVIOUS BILLING

•   0        TOTAL COMPLETED.AND STOREDTO DA'fE	.
LESS 0% RETAINAGE LESS PREVIOUS BILLINGS

$43,973.00
0.00
0.00    	
$43,973.00. · ·· .,._,
0.00
$43,973.00
.$0.00
$43,973.00

--.,-:-  -·

AMOUNT DUE THIS REQUISITION	$43,973.00

t )	V,,69

/ 1 SID, '513. (}-J<)

Disclosure Services LLC 1005 Bradford Way

.	pescription _.	A BY"i	
Amortization Schedule			100.00	
Series 2012-1 11-1-19 Prepay $5,000
Amortization SCh dule	·			500.00	
Series 2012-4.11:1.19 Prepay $335,000
Amortization Schedule			100.00	
Series 2012-5 11-1-19 Prepay $25,000				
	V_,,.6 t	(!)			
	/1 g10 IS73, '(JJJ			
	Total	$700.00	

Phone#	

E mail	Payments/Credits	$0.00	
		Balance Due	$700.00	

Kingston, TN 37763

Bill To

Bartram Pad< COD c/oGMS,LLC

865-717-0976	tcarter@disclosureservices.info

Invoice

Date	Invoice#	
10/2/2019	2	

Terms	Due Date	
Net30	11/1/2019	

Governmental Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

Bill To:
Bartram Park COD 475 WestTown Place Suite114
St. Augustine, FL 32092

Description

Invoice

Invoice #: 203 Invoice Date: 10/1/19

By

Due Date: 10/1/19
Case:
P.O. Number:

Hours/Qty	Rate	Amount

Management  Fees - October2019	(, SI O, ';:> ( ,
3 Q/0

tfV

Website Administration - October 2019

Information Technology· October 2019

Dissemination  Agent Services- October 2019	::,/1>
Office Supplies	QO

357

Postage Copies

l/J<

1/2-,o

3,466.67
41.67
83.33
291.67
0.30
3.30
8.40

3,466.67
41.67
83.33
291.67
0.30
3.30
8.40

Total	$3,895.34	
Payments/Credits	$0.00	
Balance Due	$3,895.34 .	

Hopping Green & Sams

Attorneys andCounselors

119 S, Monroe Street, Ste. 300
P.O. Box 6526
Tallahassee, FL 32314
850.222.7500

tJ,G
I  J'?.  / (i-"-\	

================================= STATEMENT=================================
October 10, 2019

Bartram Park Community Development District c/o Governmental Management Services, LLC 475 West Town Place, Suite 114
St. Augustine, FL 32092

General Counsel
BPCDD	00001	WSH

!
OV: ----

Bill Number 1i0410
Billed through 09/30/2019

FOR PROFESSIONAL SERVICES RENDERED
08/19/19	LMC	Prepare document package for revised rules of procedure.

0.80 hrs

09/04/19	LMG

09/16/19	LMG

Follow-up regarding status of ADA agreements. Review meeting minutes and provide comments.

0.20 hrs

0.30 hrs

Total fees for this matter	$190.00

MATTER SUMMARY

Clavenna, Lydia M. - Paralegal		0.80 hrs	125 /hr	$100.00	
Gentry, Lauren M.		a.so hrs	180 /hr	$90.00	
	TOTAL FEES			$190.00	

TOTAL CHARGES FOR THIS MATTER	$190.00

BILUNG SUMMARY

Clavenna, Lydia M. - Paralegal		0.80 hrs	125	/hr	$100.00	
Gentry, L<Juren M.		0.50 hrs	180	/hr	$90.00	
	TOTAL FEES				$190.00	

TOTAL CHARGES FOR THIS BILL	$190.00

Please include the bill number on vour check.

Jacksonville Daily Record
A Division of
DAILY RECORD & OBSERVER, LLC
10 N. Newnan Street (32202)
P.O. Box 1769
Jacksonvllle, FL 32201

OCT I 5 2019

By

INVOICE	(904) 356-2466

Attn: Shelby Stephens
GMS, LLC
475 WEST TOWN PLACE, STE 114 SAINT AUGUSTINE	FL	32092

Serial # 19-08474D
Notice of Meeting

Payment Due Upon Receipt

Amount Due

PO/File# --------------	 	$79,63

Bartram Park Community Development District
Case Number	 	 Publication Dates -10-/15------------------

County  .::Dc.::u:..:v.:::a:..I 	_

Payment is due before the Proof of Publication is released.

For your convenience, you
may remit payment at jaxdailyrecord.com/send-payment.

Amount Paid

 	$79.63
Payment Due

Your notice can be found on the world wide web at www.jaxdailyrecord.com
TERMS: Net 30 days. Past due amounts will be charged a finance charge of 1.5% per month.

Preliminary Proof Of Legal Notice
(This is not a proof of publication.)

Please read copy of this advertisement and advise us of any necessary corrections before further publications.

NOTICE OF MEETING BARTRAM f'AlUt COMMUNITY DEVELOPMENTDISTIUC'J:
The Bartram Paek C<i=nnity Development District M:m!ti.ng will be held on WedmH,dfly, Octa. ber 23, 201& at 11:00 n.m.. nt the offices t,f England-Thb.ns & MUlel.', Inc., 14'1'15 Old St. Augu,:;tl.ne  Road, Jacksonville,
F.L 32258. The meeting is open to
the public and will be- oonducledin. 11acordnnce wilh tha provis\omi of Florida Law for Comnnmif;y Devel• opment Districts. A copy of the agenda for lbls meeting may be obtained fi:om the District Manag­ er, at 4'15 V,'e,it Town Place, Suite 114, St. Auguliltine, Florida 32092
(and  phone (904) 940-6850).  This
meeting  mey  be  contlnued   to fl
date,time, and plai:e to be specified
o.n the record at the lll.«lting.There may be occasions when one or more Superrisors  will  participate by telephone.
Any person requiting spechil accommodatione at his meeting bel!!lll6e of" a di.!:lttbility or physt­ ca.1 impairment should contact the District Office at  (904)  940--5850 at  leut  two  calendar  days   prior to the meeting. If you  are  hearing or speech Jmpait-ed, please contact the Florld11 Relay Service at 1-800- 955-8770, for aid ill conlacl-ing the. Distrfot Office.
Each person who decides to appelll 1111y ndlon t:a.lten nt thesa meetings fa B.dvi:.u:!d that person will nel'ld 11. record of the prnceed­ ing,1 and that accordingly, the _pe.r­ soc may need t.o ensure that aver­ batim reMtd of the proceedings is made, including the testimnny and evidence upon which t;Ucli appeal
ls to be ba11ed.
Jawes Oliver
Distdct Mlll1a.ger
OeL 16	00(19-08474D}

Project	00236.50001
CDD MeetingRequisitions/lnvoices

BY: 	_

Bartram Park COD
475 West Town Place, Suite 114 Saint Augustine, FL 32092

n OCT 1 7 2019 u

QECEIVEn

October 8, 2019 Project No:
Invoice No:

00236.50001
0191830

Bartram Park COD-Interim Engineer.Serv.

Professional Services rendered through September 30, 2019 Professional Personnel
Hours	Rate	Amount

Maggiore, Matthew	9/21/2019	.75	180.00	135.00	
Maggiore, Matthew	9/2812019	.75	180.00	135.00	

Principal

Filed review of Bartram Park Blvd. speed feedback signs and email coord. with Contractor and District Mgr.
Totals	1.50
Total Labor

270.00

270.00

'"'s210:llo1

Outstanding Invoices
Number
0191204
Total

Billings to Date

Date
8/612019

Current 270.00

Balance
135.00
135.00

Prior 60,715.60
v 11	if:)

Total Now Due	$405.00 Totat
60,985.60

l	/;10.  SlJ 311

England-Thim &millczr,lnc.
EllGll<!EIBS• PlAllllrn'l• SUlvaot!S•QIS•	/,RCHl&lTS
U71511dSLNl}t!WRo;d• fbrw322Sll•ldeGI-M2•!S!l(l•[aj!IGI
CII-I.IX(£'M  l(l.{)OCl)3\

Grau and Associates
951 W. Yamato Road, Suite 280 Boca Raton, FL 33431- www.graucpa.com

lE rn IE O \YI lEfm

lfil OCT 1 8 2019
By

Phone: 561-994-9299	Fax: 561-994-5823

Bartram Park Community Development District 1408 Hamlin Avenue, Unit E
Saint Cloud, FL 34771

Invoice No.	18748 Date	10/16/2019

SERVICE

Arbitrage Series 2015 FYE 06/30/2019

Current Amount Due

AMOUNT
$ 	,,,60""0"'.0"'-0

$- ""60,.0,.,,0,.,.Q

0 - 30	31- 60	61 90	91-120	Over120	Balance	
600.00	0.00	0.00	0.00	0.00	600.00	
Payment due upon receipt.

Florida Department of Economic Opportunity, Special District Accountability Program
FY 2019/2020 Special District Fee Invoice and Update Form
Required by Sections 189.064and 189.018, Florlda Statutes, and Chapter73C-24, Florida Administrative Code

 Invoice No.: 74208			Date Invoiced: 10/01/2019 Annual Fee: $175.00	Late Fee: $0.00	Received: 0.00
STEP 1: Review the followlng Information, make changes directly on the form, and si9n and date:
Special District•s Name, Registered Agent's Name, and Registered Office Address:

Bartram Park Community Development District
Mr. Wesley Haber
Hopping, Green & Sams, P.A.
119 South Monroe Street, Suite 300
Tallahassee, FL 32301

(-1;2,	-·@)
/, 1>/0, S7J. s1/,o

Telephone:
Fax:
4.Email:
Status:
Governing Body:
Website Address:
County(ies):
Funclion(s):
Boundary Map on File:
Creation Document on File:
Date Established:
Creation Method:
Local Governing Authority:
Creation Document(s);
Statutory Authority:
Authority to Issue Bonds:
Revenue Source(s):
Most Recent Update:

(850) 222-7500
{850) 224-8551

W!E

!E©!E□

[ill	OCT 2 5 2019
By

wesh@hgslaw.com Independent Elected
bartramparkcdd.com Duval
Community Development
09/11/2009
03/23/2005
02/02/2005
Local Ordinance
City of Jacksonville
City Ordinances 2004-1280-E, 2007-322-E and 2013-718-E
Chapter 190, Florlda Statutes
Yes Assessments 11/02/2018

I do hereby  certify that the lnformatlo	v ,c anges noted If necessary) Is a curate and complete as oft is date.
Registered   Agent's   Signature: ---H--V--'-'-"-1,,    ------------Date	O 7)7,,{
STEP 2: Pay the annual fee or certify eligibility for the zero fee:
	Pay the Ann_ual Fee: Pay the annual fee onllne by following the Instructions at www.Floridajobs.org/SpecialDistrictFee or by check payable to the Department of Economic Opportunity.
Or, Certify Eligibility for the Zero Fee: By initialing each of the followlng items, I, the above signed registered agent, do hereby
certify that to the best of my knowledge and belief, ALL of the following statements contained herein and on any altachments
hereto are true, correct, cotnplete, and made in good faith as of this date. I understand that any infonnatlon I give may be verified.

1.  

2.  
' 3.    

This special district and Its Certified Public Accountant determined the special district is not a component unit of a local general-purpose government.
This special district is in compliance with the reporting requirements of the Department of Financial Services.
This special dls_frltj. r p0i:ted $;3,09 !?r less in annual revenues to the Department of Financial Services on lts Fiscal Year 2017/2018 Annual Financial Report (tf created since then, attach an income statement verifying $3,000 or less in revenues).

Department Use Only: Approv ·cl{  

,b8)1i6 :   

Reason: 	

STEP 3: Make a copy of this form for your records.
STEP 4: Mail this form and P Yment (iipa.yin,fby check) to the Department of Economic Opportunity, Bureau of Budget Management,
107 E, Madison Street, MSC 120, Tallahassee, FL 32399-4124. Direct any questions to (850) 717-8430.

Governmental Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

Invoice

Bill To:
Bartram Park COD 475 WestTown Place
Suite 114
St. Augustine, FL 32092

Description	Hours/Qty

Invoice #: 204 Invoice Date: 1111/19

Due Date: 1111119 Case:
P.O. Number:

Rate	Amount

Management Fees -November2019

WebslteAdministration -November2019	-11-	S!:,7/0

/,,3/0, 673. 3,;V
Information Technology- November2019	-lr'l,-51 Dissemination Agent Services - November 2019 -11 -· 8/3 Office Supplies	- /;JO

3,466.67
41.67
83.33
291.67
15.48
16.64
73.80

3,466.67
41.67
83.33

291.67

c
J
,/

·

Postage

Copies . t'/X

I/.)()

15.48 J
16.64 V
73.80

l

Total	$3,989.26	
Payments/Credits	$0.00	
Balance Due	$3,989.26	

Jim Perry	August 6, 2019		
Bartram Park COD	Project No:	00236.50001	
GMS-SF, LLC
9145 Narcoossee Rd. Ste.A206	Invoice No:	0191204	
Orlando, FL 32827			

Project	00236 .50001	Bartram Park COD-Interim Enginee.rServ.
COD MeetingRequisitions/lnvolces
Professional Services rendered through July 31. 2019 Professional Personnel
Hours	Rate	Amount
Principal
Maggiore, Matthew	7/20/2019	.75	180.00	135.00
Coard. with GMS and Hlnson Electric re: speed feedback signs.
Totals	.75	135.00
Total Labor	135.00
Invoice Total this Period	$135.00

Billings to Date

f/,J1	[)

Current
135.00

Prior
60,175.60

Total
60,310.60

m @

a \W (E[m

rn1 NOV 15 2019
By

/, S!O, 6'13, !rl;

England• Thim) 8imiller,Inc.
EEJIS•PLIJIH£11!•11Jll'<E"IOIIS• Ol! •INilSC    HIQ!ITEQ&
M17SadSl."9,,hll>ad •J.ll-       ,fb'4•'22ll•ldlOWl 	•lutol­
C,\<(l)Olill  LC<IJCIOSlt

Hopping Green & Sams

Attorneys and Counselors
119 S. Monroe Street Ste. 300
P.O. Box 6526
Tallahassee, FL 32314
850,222.7500

V,,,6	(f)
l 3/0, ';:;'7?,

================================= STATEMENT=================================

November  18, 2019
Bartram Par!< Community Development District	Bill Number	111011	
c/o Governmental Management Services, LLC 475 West Town Place, Suite 114
St. Augustine, FL 32092	Billed through	10/31/2019	

General Counsel			
BPCDD	00001	WSH			

FOR PROFESSIONAL SERVICES RENDERED
10/16/19	KFJ	Review special district fee invoice and update form.

0.20 hrs

10/17/19	LMG

10/23/19	JLK

10/23/19	LMG

10/31/19	MCE

Analyze auditor letter, budget amendment and financial statements. Review meeting summary and confer with Gentry on same.
Prepare for and attend board meeting.

Review proposed legislation; monitor committee activity and agendas; monitor Amendment 12 implementation.

0.60 hrs

0.40 hrs

0.80 hrs

0.30 hrs

Total fees for this matter	$427.00

MATTER SUMMARY

Kilinski, Jennifer L.		0,40 hrs	180 /hr	$72.00	
Jusevitch, Karen F.- Paralegal		0.20 hrs	125 /hr	$25.00	
Gentry, Lauren M.		1.40 hrs	180 /hr	$252.00	
Eckert, Michael C.		0.30 hrs	260 /hr	$78.00	
	TOTAL FEES			$427.00	

TOTAL CHARGES FOR THIS MATTER

$427.00

BILUNG SUMMARY

Kilinski, Jennifer L.	0.40 hrs	180	/hr	$72.00	
Jusevitch, Karen F.- Paralegal	0.20 hrs	125	/hr	$25.00	
Gentry, Lauren M.	1.40 hrs	180	/hr	$252.00	
Eckert, Michael C.	0.30 hrs	260	/hr	$78.00	
TOTAL FEES				$427.00	
TOTAL CHARGES FOR THIS BILL				$427.00	

Governmental Management Services, LLC
1001 Bradford Way
Kingston, TN 37763

lfil DEC O 6 2019
By

ru!E rn IE G 1¥1 IE

Bill To:
Bartram Park COD 475 West Town Place Suite 114
St. Augustine, FL 32092

Description

Invoice

Invoice II: 205
Invoice Date: 12/1/19
Due Date: 12/1/19
Case:
P.O, Number:

Hours/Qty	Rate	Amount

Management Fees • December 2019 /, S / O , 51'I, l.51/ 0 Website Administration • December 2019 /, $/ o , s,n %7/ 0 Information Technology- December 2019 -¼7
Disse"rninatlon Agent Services • December 2019 J,/S
Office supplies PO
Postage      f/J;:J
Copies        l/d;f
Telephone   t//0

			3,466,67	3,466.67
41,67	41.67
83,33	83.33
291,67	291.67
0,09	0.09
1,56	1,56
1.80	1.80
17,09	17,09	

Total	$3,903.88	
Payments/Credits	$0.00	
Balance Due	$3,903.88	

Bartram Park CDD

GENERAL FUND

Check Request

Date	Amount	Authorized By	

December 6, 2019	
$14,184.03	
Bernadette Pere rino	

 	Pa  able to:	

 	Vendor #54 - BNY MELLON C/O BPCDD S2012-2	

Date Check Needed:

12/6/19	001.300.20700.10800

TXFER TAX RCPTS FROM DUVAL COUNTY	

11/8/19	
$395.53	
Duval Tax Dist 1	

11/15/19	$8,650.39	Duval Tax Dist 2	
			
11/22/19	$5138.11	Duval Tax Dist 3	

	

$14,184.03	

(Attach sunnortina documentation for renuest. I	

Intended Use of Funds Reauested:

Bartram Park CDD

GENERAL FUND

ru) IE © IE Il \YI IE)ml l\.hl	DEC O 6 20\9	w
By

Check Request

Date		Amount		Authorized  By December 6, 2019	I		$21,795.09	I	Bernadette Perearino
 	Pavable to:	

 	Vendor #51  - BNY MELLON C/O BPCDD S2012-1	

Date Check Needed:	Budrret Cateoorv:
12/6/19	I001.aoo.20100.10400 	I
Intended Use of Funds Reauested:

TXFER TAX RCPT$ FROM DUVAL COUNTY	

11/8/19	$607.76	Duval Tax Dist 1	

11/15/19	$13,292.14	Duval Tax Dist 2	

11/22/19	$7,895.19	Duval Tax Dist 3	

	

$21,795.09	

(Attach sunnortlna documentation for renuest.l	

Bartram Park CDD

GENERAL FUND

Check Request

mIE ml IE a \Yl lE111)
lfil	DEC O 6 2019
By

Date	Amount	Authorized By	

December 6 2019	
$76,425.86	
Bernadette Pere rlno	

 	Pa  able to:	

 	Vendor #57 - BNY MELLON C/0  Bartram Park - Series 2015	

:                                                         

  Date Check Needed

12/6/19	001.300.20700.10500

DUVAL COUNTY TAXES	

11/6/19	$2.131.16	Duval Tax Dist 1	

11/15/19	
$46,609.72

$27,684.98	
Duval Tax Dist 2	

11/22/19		
Duval Tax Dist 3	

	

$76,425.86	

!Attach sunnortina documentation /or reauest.J	

Intended Use of Funds Reauested:

[E	rE O \Yl rerm

fil DEC O 6 2019	w
By

Bartram Park COD	l
GENERAL FUND

Check Request

Date		Amount		Authorized By December 6, 2019	$14  543.51	Bernadette Pere rino

 	Pa  able to:	

 	Vendor #58 - BNY MELLON C/O Bartram Park - Serles 2012-4	

Date Check Needed:

12/6/19	001.300.20700.10600

TXFER TAX RCPTS FROM DUVAL CTY/LENNAR ASSESSMENTS	

11/8/19	
$405.55

$8,869.63

$5,268.33	
Duval Tax Dist 1	

11/15/19		
Duval Tax Dist 2	

11/22/19		
Duval Tax Dist 3	

	

$14,543.51	

(Attach sunnortina documentation far reauest.)	

Intended Use of Funds Reauested:

Bartram Park COO

GENERAL FUND

Check Request

ro [E	re O  wmre
lfil DEC O 6 2019
By

Date	Amount	Authortzed By	

December 6, 2019	
$21 297.48	
Bernadette Pere rtno	

 	Pa  able to:	

 	Vendor #59" BNY MELLON C/O Bartram Park· Serles 2012--3	

Date Check Needed:

12/6/19	001.300.20700.10700

TXFER TAX RCPTS FROM DUVAL CTY	

11/6/19	
$593.89

$12.988.66	
Duval Tax Dist 1	

11/15/19		
Duval Tax Dist 2	

11/22/19	
$7,714.93	
Duval Tax Dist 3	

	

$21,297.48	

(Attach sunnortinn documentation for reauest.J	

Intended Use of Funds Reauested:

Bartram Park CDD

GENERAL FUND

Check Request

fij) IE ® IE O \W IE [m
i\1\l	DEC O 6 2019
By

Date	Amount	Authorized By

December 6, 2019	$15 473.87	Bernadette Pere rino

 	Pa  able to:	

 	Vendor #60 - BNY MELLON C/0  Bartram Park - Series 2012-5	

Date Check Needed:

1216119	001.300.20700.10900

TXFER TAX RCPTS OFF ROLL FROM MATTAMY WIRE	

1116/19	$431.49	Duval Tax Dist 1	

11/15119	
$9,437.03

$5.605.35	
Duval Tax Dist 2	

11/22/19		
Duval Tax Dist 3	

	

$15,473.87	

/Attach sunnottina documentation for reauest.)	

lntended Use of Funds Requestsd:

Bartram Park CDD

GENERAL FUND

Check Request

Date	Amount	Authorized By	

December 13 2019	
$227 357.65	
Bernadette Pere rino	

 	Pa  able to:	

 	Vendor #54 - BNY MELLON C/O BPCDD S2012-2	

:                                                               

 Date Check Needed

12/13/19	001.300.20700.10B00

TXFER TAX RCPTS FROM DUVAL COUNTY	

12/6/19	$227,357.65	Duval Tax Dist 4	

	

$227,357.65	

(Attach suooort/nQ documentation for reauest.)	

ntenddeU

seofF

undsReauested:

Bartram Park COD

GENERAL FUND

Check Request

Date	Amount	Authorized By	

December 13, 2019	
$349,356.54	
Bernadette Per rino	

 	Pa able to:	

 	Vendor #51 • BNY MELLON C/0 BPCDO S2012-1	

I

Date Check Needed:	Budget Category:

12/13/19	001.300	. 20700.10400

TXFER TAX RCPTS FROM DUVAL COUNTY	

12/6/19	$349,356.54	DuvalTax Dist 4	

	

$349,356.54	

(Attach suoaortin_q documentation for reQuest.)	

ntendedU se of Funds Requested:

Bartram Park COO

GENERAL FUND

Check Request

Date	Amount	Authorized By	

December 13, 2019	
$1,225 040 .75	
Bernadette Pere rlno	

 	Pa  able to:	

 	Vendor #57 - BNY  MELLON C/0  Bartram Park - Series 2015	

  Date Check Needed:	

12/13/19	001.300.20700.10500

DUVAL COUNTY TAXES	

12/6/19	$1,225 ,040.75	Duval Tax Dist 4	

	

$1,225,040.75	

(Attach suooortin.Q documentation for request.)	

ntendedU  se otFundsReCJuested

1.

Bartram Park CDD

GENERAL FUND

Check Request

Date	Amount	Authorized By	

December 13, 2019	
$233,120.02	
Bernadette Per rlno	

 	Pa  able to:	

 	Vendor #58 • BNY MELLON C/0  Bartram  Park - Serles 2012-4	

:                                                           

  Date Check Needed

12/13/19	001 .300 .20700 .10600

ntended Use of Funds ReQu e ste d:

TXFER TAX RCPTS FROM DUVAL CTY/LENNAR ASSESSMENTS	

12/6/19	
$233,120 .02	
Duval Tax Dist 4	

	

$233,120 .02	

(Attach suooortinq documentation for request.)	

Bartram Park COD

GENERAL FUND

Check Request

Date	Amount	Authorized By	

December 13, 2019	
$341 380.15	
Bernadette Pere rino	

 	Pa  able to:	

 	Vendor  #59 - BNY MELLON  C/0  Bartram Park - Serles 2012-3	

Date Check Needed:	Bud et Cate o :

12/13/19	001.300.20700.10700

ntenddeU   seo fF unds ReQuested:

TXFER TAX RCPTS FROM DUVAL CTY	

12/6/19	$341,380.15	Duval Tax Dist 4	

	

$341 380.15	

(Attach suooortinq documentation for request.)	

Bartram Park CDD

GENERAL FUND

Check Request

Date	Amount	Authorized By	

December 13, 2019	
$248,032.92	
Bernadette Pere rino	

 	Pa  able to:	

 	Vendor #60 -  BNY MELLON C/O Bartram Park - Serles 2012-5	

Date Check Needed:

12/13/19	001.300.20700.10900

TXFER TAX RCPTS OFF ROLL FROM MATTAMY WIRE	

12/6/19	$248,032.92	Duval Tax Dist 4	

	

$248,032.92	

/Attach sunnortina documentation for reauest.J	

Intended Use of Funds Reauested: